My HR contact's replacement is unresponsive and unaware of my interview progress

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I've been going through an interview process with a major technology company at an intermediate level software development position and up until recently, things have been going great. All of the interviews were challenging, but I made it through. Communication with the HR person who is in charge of my file, let's call her Rachel, was fast and concise. Most recently, I've been invited to conduct the final round of interviews, but no date was set.



However, after that invitation was extended to me, e-mails I sent to Rachel have been ignored, until eventually they started bouncing back. After calling the company and asking, it looked like she had left the company.



In addition to this, a new HR person (Mike) has reached out to me, inviting me to the first round of interviews, and for a junior level position! Mike replies to one e-mail for every 10 I send, saying unspecific things
like "We should be contacting you by the end of next month".



As demotivated as I am, I need a way forward.



Is it appropriate for me to reach out to the people who interviewed me? What other actions can I take to mitigate my situation?







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  • 3




    If geography isn't an issue, you should strongly consider paying them a visit. Specifically, ask for Mike. Have a sit-down, and make him understand the situation. He likely has a lot on his plate too.
    – Alec
    Aug 12 '15 at 10:14






  • 3




    Absolutely not. You can go there to simple schedule a meeting. It's harder to dismiss you in person than it is over e-mail.
    – Alec
    Aug 12 '15 at 10:29






  • 29




    @Alec Maybe this is a cultural thing but showing up to an office unannounced is a serious breach of business etiquette. Do not ever do this.
    – Lilienthal♦
    Aug 12 '15 at 10:33







  • 4




    @Alec Hmm, I find it hard to believe that that would be a mainstream practice for the reasons outlined in the articles I linked. I wouldn't consider disrupting someone's workday or circumventing the hiring process by going outside established channels to be a positive indicator of a candidate's initiative. I could see this being acceptable for blue-collar or pink-collar positions but as a European myself I'm certain that it would be a faux pas at any office I've ever visited.
    – Lilienthal♦
    Aug 12 '15 at 10:58







  • 4




    I'm sorry: he replies to "one e-mail for every 10"?? How many emails are do you actually need to send this person? I think that you might need to back off and look elsewhere.
    – NotMe
    Aug 12 '15 at 18:40
















up vote
13
down vote

favorite
2












I've been going through an interview process with a major technology company at an intermediate level software development position and up until recently, things have been going great. All of the interviews were challenging, but I made it through. Communication with the HR person who is in charge of my file, let's call her Rachel, was fast and concise. Most recently, I've been invited to conduct the final round of interviews, but no date was set.



However, after that invitation was extended to me, e-mails I sent to Rachel have been ignored, until eventually they started bouncing back. After calling the company and asking, it looked like she had left the company.



In addition to this, a new HR person (Mike) has reached out to me, inviting me to the first round of interviews, and for a junior level position! Mike replies to one e-mail for every 10 I send, saying unspecific things
like "We should be contacting you by the end of next month".



As demotivated as I am, I need a way forward.



Is it appropriate for me to reach out to the people who interviewed me? What other actions can I take to mitigate my situation?







share|improve this question


















  • 3




    If geography isn't an issue, you should strongly consider paying them a visit. Specifically, ask for Mike. Have a sit-down, and make him understand the situation. He likely has a lot on his plate too.
    – Alec
    Aug 12 '15 at 10:14






  • 3




    Absolutely not. You can go there to simple schedule a meeting. It's harder to dismiss you in person than it is over e-mail.
    – Alec
    Aug 12 '15 at 10:29






  • 29




    @Alec Maybe this is a cultural thing but showing up to an office unannounced is a serious breach of business etiquette. Do not ever do this.
    – Lilienthal♦
    Aug 12 '15 at 10:33







  • 4




    @Alec Hmm, I find it hard to believe that that would be a mainstream practice for the reasons outlined in the articles I linked. I wouldn't consider disrupting someone's workday or circumventing the hiring process by going outside established channels to be a positive indicator of a candidate's initiative. I could see this being acceptable for blue-collar or pink-collar positions but as a European myself I'm certain that it would be a faux pas at any office I've ever visited.
    – Lilienthal♦
    Aug 12 '15 at 10:58







  • 4




    I'm sorry: he replies to "one e-mail for every 10"?? How many emails are do you actually need to send this person? I think that you might need to back off and look elsewhere.
    – NotMe
    Aug 12 '15 at 18:40












up vote
13
down vote

favorite
2









up vote
13
down vote

favorite
2






2





I've been going through an interview process with a major technology company at an intermediate level software development position and up until recently, things have been going great. All of the interviews were challenging, but I made it through. Communication with the HR person who is in charge of my file, let's call her Rachel, was fast and concise. Most recently, I've been invited to conduct the final round of interviews, but no date was set.



However, after that invitation was extended to me, e-mails I sent to Rachel have been ignored, until eventually they started bouncing back. After calling the company and asking, it looked like she had left the company.



In addition to this, a new HR person (Mike) has reached out to me, inviting me to the first round of interviews, and for a junior level position! Mike replies to one e-mail for every 10 I send, saying unspecific things
like "We should be contacting you by the end of next month".



As demotivated as I am, I need a way forward.



Is it appropriate for me to reach out to the people who interviewed me? What other actions can I take to mitigate my situation?







share|improve this question














I've been going through an interview process with a major technology company at an intermediate level software development position and up until recently, things have been going great. All of the interviews were challenging, but I made it through. Communication with the HR person who is in charge of my file, let's call her Rachel, was fast and concise. Most recently, I've been invited to conduct the final round of interviews, but no date was set.



However, after that invitation was extended to me, e-mails I sent to Rachel have been ignored, until eventually they started bouncing back. After calling the company and asking, it looked like she had left the company.



In addition to this, a new HR person (Mike) has reached out to me, inviting me to the first round of interviews, and for a junior level position! Mike replies to one e-mail for every 10 I send, saying unspecific things
like "We should be contacting you by the end of next month".



As demotivated as I am, I need a way forward.



Is it appropriate for me to reach out to the people who interviewed me? What other actions can I take to mitigate my situation?









share|improve this question













share|improve this question




share|improve this question








edited Aug 12 '15 at 11:10









Jan Doggen

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11.5k145066










asked Aug 12 '15 at 10:05









AwesomeSauce

782916




782916







  • 3




    If geography isn't an issue, you should strongly consider paying them a visit. Specifically, ask for Mike. Have a sit-down, and make him understand the situation. He likely has a lot on his plate too.
    – Alec
    Aug 12 '15 at 10:14






  • 3




    Absolutely not. You can go there to simple schedule a meeting. It's harder to dismiss you in person than it is over e-mail.
    – Alec
    Aug 12 '15 at 10:29






  • 29




    @Alec Maybe this is a cultural thing but showing up to an office unannounced is a serious breach of business etiquette. Do not ever do this.
    – Lilienthal♦
    Aug 12 '15 at 10:33







  • 4




    @Alec Hmm, I find it hard to believe that that would be a mainstream practice for the reasons outlined in the articles I linked. I wouldn't consider disrupting someone's workday or circumventing the hiring process by going outside established channels to be a positive indicator of a candidate's initiative. I could see this being acceptable for blue-collar or pink-collar positions but as a European myself I'm certain that it would be a faux pas at any office I've ever visited.
    – Lilienthal♦
    Aug 12 '15 at 10:58







  • 4




    I'm sorry: he replies to "one e-mail for every 10"?? How many emails are do you actually need to send this person? I think that you might need to back off and look elsewhere.
    – NotMe
    Aug 12 '15 at 18:40












  • 3




    If geography isn't an issue, you should strongly consider paying them a visit. Specifically, ask for Mike. Have a sit-down, and make him understand the situation. He likely has a lot on his plate too.
    – Alec
    Aug 12 '15 at 10:14






  • 3




    Absolutely not. You can go there to simple schedule a meeting. It's harder to dismiss you in person than it is over e-mail.
    – Alec
    Aug 12 '15 at 10:29






  • 29




    @Alec Maybe this is a cultural thing but showing up to an office unannounced is a serious breach of business etiquette. Do not ever do this.
    – Lilienthal♦
    Aug 12 '15 at 10:33







  • 4




    @Alec Hmm, I find it hard to believe that that would be a mainstream practice for the reasons outlined in the articles I linked. I wouldn't consider disrupting someone's workday or circumventing the hiring process by going outside established channels to be a positive indicator of a candidate's initiative. I could see this being acceptable for blue-collar or pink-collar positions but as a European myself I'm certain that it would be a faux pas at any office I've ever visited.
    – Lilienthal♦
    Aug 12 '15 at 10:58







  • 4




    I'm sorry: he replies to "one e-mail for every 10"?? How many emails are do you actually need to send this person? I think that you might need to back off and look elsewhere.
    – NotMe
    Aug 12 '15 at 18:40







3




3




If geography isn't an issue, you should strongly consider paying them a visit. Specifically, ask for Mike. Have a sit-down, and make him understand the situation. He likely has a lot on his plate too.
– Alec
Aug 12 '15 at 10:14




If geography isn't an issue, you should strongly consider paying them a visit. Specifically, ask for Mike. Have a sit-down, and make him understand the situation. He likely has a lot on his plate too.
– Alec
Aug 12 '15 at 10:14




3




3




Absolutely not. You can go there to simple schedule a meeting. It's harder to dismiss you in person than it is over e-mail.
– Alec
Aug 12 '15 at 10:29




Absolutely not. You can go there to simple schedule a meeting. It's harder to dismiss you in person than it is over e-mail.
– Alec
Aug 12 '15 at 10:29




29




29




@Alec Maybe this is a cultural thing but showing up to an office unannounced is a serious breach of business etiquette. Do not ever do this.
– Lilienthal♦
Aug 12 '15 at 10:33





@Alec Maybe this is a cultural thing but showing up to an office unannounced is a serious breach of business etiquette. Do not ever do this.
– Lilienthal♦
Aug 12 '15 at 10:33





4




4




@Alec Hmm, I find it hard to believe that that would be a mainstream practice for the reasons outlined in the articles I linked. I wouldn't consider disrupting someone's workday or circumventing the hiring process by going outside established channels to be a positive indicator of a candidate's initiative. I could see this being acceptable for blue-collar or pink-collar positions but as a European myself I'm certain that it would be a faux pas at any office I've ever visited.
– Lilienthal♦
Aug 12 '15 at 10:58





@Alec Hmm, I find it hard to believe that that would be a mainstream practice for the reasons outlined in the articles I linked. I wouldn't consider disrupting someone's workday or circumventing the hiring process by going outside established channels to be a positive indicator of a candidate's initiative. I could see this being acceptable for blue-collar or pink-collar positions but as a European myself I'm certain that it would be a faux pas at any office I've ever visited.
– Lilienthal♦
Aug 12 '15 at 10:58





4




4




I'm sorry: he replies to "one e-mail for every 10"?? How many emails are do you actually need to send this person? I think that you might need to back off and look elsewhere.
– NotMe
Aug 12 '15 at 18:40




I'm sorry: he replies to "one e-mail for every 10"?? How many emails are do you actually need to send this person? I think that you might need to back off and look elsewhere.
– NotMe
Aug 12 '15 at 18:40










5 Answers
5






active

oldest

votes

















up vote
20
down vote



accepted










What you describe is at its core a simple miscommunication. I'm assuming that you already clearly explained your situation and how far you made it in the original interview process by e-mail. If not, that's the first thing you should do. Be professional and patient and assume that Mike is simply unaware of your interview history.



However, it seems like you already communicated that. Your next step depends on the exact content of the mails you received from Mike. If they acknowledge your interview history or mention the correct (mid-level) position then you've cleared up the misunderstanding. If he still says that they won't contact you until the end of the month then you should take that at face value. It's not unexpected for the interview process to grind to a halt if one of the core people involved left the organisation. Presumably Mike will go over all of Rachel's notes and reinterview where necessary before continuing the process.



However, if Mike is still referring to an incorrect position, you need to clear that up. It could be that there won't be delay in the process and you don't want to fall out of the running due to an oversight. If you're unable to reach Mike by mail, call him to explain. If for some reason that still doesn't work, your next step would be to contact the hiring manager for the position if there is one. As a last resort, reach out to the HR manager to explain what's going wrong.



One thing you need to watch for though is that as a candidate you should generally avoid swamping your contact with e-mails. I'm going to assume that you didn't actually send ten or more e-mails but it's going to come across as strange if you're sending multiple e-mails without waiting for a response. If you suspect that Mike is ignoring you, you'd need to try reaching him by phone or finding someone else who's involved in the process.






share|improve this answer


















  • 6




    To be fair, I think it's reasonably acceptable to send up to two emails to a contact without receiving a response. Given how many emails people receive on a daily basis, it's not unheard of for them to miss one entirely by accident. Beyond two, I'd recommend giving them a call.
    – Eric
    Aug 12 '15 at 17:16


















up vote
12
down vote














Is it appropriate for me to reach out to the people who interviewed
me? What other actions can I take to mitigate my situation?




Certainly it's appropriate to help correct what appears to be an honest mistake.



Contact Mike immediately. Explain that you are sure it's just a mistake, but that you have already been through all but the final round of interviews for the intermediate level position. Indicate that you are sure the information got lost when Rachel left. Ask what you need to do in order to get that process back on track. Be helpful, not accusatory.



You could also call or CC the hiring manager and the HR manager (if you have a name). Again, this is just to be helpful, since it's possible that the hiring manager isn't aware that the ball was dropped in the HR transition.



These things happen. Treat it as a simple mistake that you can help correct.



Even if it's not actually a mistake, this approach will give you your best chance.






share|improve this answer
















  • 3




    I've contacted Mike, communicating my current standing in the interview process. He always seems to ignore the part of the e-mail that states this. The hiring manager idea seems like a good idea, it's a sentiment expressed in various answers, but I'm trying to do it in a way that doesn't undermine Mike
    – AwesomeSauce
    Aug 12 '15 at 12:42










  • @concerned_user Kudos to you for not making it personal.
    – jpmc26
    Aug 12 '15 at 23:25










  • @concerned_user If he repeatedly ignores the part of your email where you say have already progressed through interviewing for the intermediate position, then they're not looking for an intermediate at the moment. Unless you want to take a junior role & be mucked about to get there, look elsewhere.
    – Thomas W
    Aug 13 '15 at 3:17










  • Tell them 1) you are interested in the intermediate role; 2) that you are not interested in the junior role; 3) Ask them to contact you should suitable intermediate roles become available. Say this clearly & politely, then spend your productive energies looking elsewhere.
    – Thomas W
    Aug 13 '15 at 3:22










  • @concerned_user you might not have the current standing that you have stated. If a key HR person who was running the interviews left they might have started from scratch. It is their process, it is they who dictate what stage you are at. Either way it seems like you need to call them and clear up the misunderstanding but be open to the possibility that it is you who doesn't understand the current status and not this new guy.
    – JamesRyan
    Aug 13 '15 at 10:25

















up vote
11
down vote













It sounds remarkably like you're being stonewalled.



Did Rachel ever provide her manager's name? I'd be CC'ing them on a communication documenting (yes, again) to Mike saying that he doesn't seem to understand how far down the process you were with Rachel, and that you were x steps toward a more senior role than what Mike seems to be assuming.



Adding in a manager of an uncooperative individual to communications is normally quite effective at improving their behaviour ;)






share|improve this answer


















  • 2




    That seems like a reasonable approach. I wonder if I should tread lightly though; is it possible that seeking Mike's superior might reflect negatively on my image at the company? I don't have the information yet, but I believe I could obtain it.
    – AwesomeSauce
    Aug 12 '15 at 10:42






  • 5




    @concerned_user At this stage if you are getting nowhere with your assigned HR person, I can't see how it can really hurt.
    – Jane S♦
    Aug 12 '15 at 10:43






  • 1




    @concerned_user I was just about to write that in a comment as well. If you don't have prior experience with the manager and don't know how his relation is with Mike or how it was with Rachel it might be a bit risky. However you sound like you're stuck right now, so you have nothing to loose.
    – Reaces
    Aug 12 '15 at 10:43

















up vote
3
down vote













One additional possibility: as far as I can tell you don't know what the circumstances were for Rachel no longer working there. It's possible she quit (and she perhaps had given her two week notice towards the end of your interview process and didn't need to mention it). But it's also possible she was fired.



And I point this out because it's possible she was fired as the side effect of a company re-organization. And it's very common for a company re-organization to basically reset and nullify any existing job listings in progress. It's also possible the position no longer exists.



The odds are really good that the other answers here (miscommunication, honest mistake, stonewalling) are the real culprits but just be aware that it's entirely possible that due to unlucky timing the job in question is forfeit.






share|improve this answer
















  • 1




    +1 for considering what happened with Rachel. In most organisations a proper handover would be performed so that the person (or persons) who pick up any outstanding jobs should be well aware of the status of everything. It raises flags as to the nature of her departure.
    – Jane S♦
    Aug 12 '15 at 21:49

















up vote
2
down vote













I think your idea of asking someone you interviewed with, with whom you connected well would be a strong idea here. By going to your HR representative's manager, you are really implying that there is something that he is doing wrong that needs to be corrected-which ultimately could be detrimental to your relationship with both of them.



Asking this contact (who knows your potential worth to the company and respects you) for context will probably less threatening than you reaching out within HR. Also, if they are your future colleague, they probably have more of a motivation to bring you on board-and soon-than does HR.






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    5 Answers
    5






    active

    oldest

    votes








    5 Answers
    5






    active

    oldest

    votes









    active

    oldest

    votes






    active

    oldest

    votes








    up vote
    20
    down vote



    accepted










    What you describe is at its core a simple miscommunication. I'm assuming that you already clearly explained your situation and how far you made it in the original interview process by e-mail. If not, that's the first thing you should do. Be professional and patient and assume that Mike is simply unaware of your interview history.



    However, it seems like you already communicated that. Your next step depends on the exact content of the mails you received from Mike. If they acknowledge your interview history or mention the correct (mid-level) position then you've cleared up the misunderstanding. If he still says that they won't contact you until the end of the month then you should take that at face value. It's not unexpected for the interview process to grind to a halt if one of the core people involved left the organisation. Presumably Mike will go over all of Rachel's notes and reinterview where necessary before continuing the process.



    However, if Mike is still referring to an incorrect position, you need to clear that up. It could be that there won't be delay in the process and you don't want to fall out of the running due to an oversight. If you're unable to reach Mike by mail, call him to explain. If for some reason that still doesn't work, your next step would be to contact the hiring manager for the position if there is one. As a last resort, reach out to the HR manager to explain what's going wrong.



    One thing you need to watch for though is that as a candidate you should generally avoid swamping your contact with e-mails. I'm going to assume that you didn't actually send ten or more e-mails but it's going to come across as strange if you're sending multiple e-mails without waiting for a response. If you suspect that Mike is ignoring you, you'd need to try reaching him by phone or finding someone else who's involved in the process.






    share|improve this answer


















    • 6




      To be fair, I think it's reasonably acceptable to send up to two emails to a contact without receiving a response. Given how many emails people receive on a daily basis, it's not unheard of for them to miss one entirely by accident. Beyond two, I'd recommend giving them a call.
      – Eric
      Aug 12 '15 at 17:16















    up vote
    20
    down vote



    accepted










    What you describe is at its core a simple miscommunication. I'm assuming that you already clearly explained your situation and how far you made it in the original interview process by e-mail. If not, that's the first thing you should do. Be professional and patient and assume that Mike is simply unaware of your interview history.



    However, it seems like you already communicated that. Your next step depends on the exact content of the mails you received from Mike. If they acknowledge your interview history or mention the correct (mid-level) position then you've cleared up the misunderstanding. If he still says that they won't contact you until the end of the month then you should take that at face value. It's not unexpected for the interview process to grind to a halt if one of the core people involved left the organisation. Presumably Mike will go over all of Rachel's notes and reinterview where necessary before continuing the process.



    However, if Mike is still referring to an incorrect position, you need to clear that up. It could be that there won't be delay in the process and you don't want to fall out of the running due to an oversight. If you're unable to reach Mike by mail, call him to explain. If for some reason that still doesn't work, your next step would be to contact the hiring manager for the position if there is one. As a last resort, reach out to the HR manager to explain what's going wrong.



    One thing you need to watch for though is that as a candidate you should generally avoid swamping your contact with e-mails. I'm going to assume that you didn't actually send ten or more e-mails but it's going to come across as strange if you're sending multiple e-mails without waiting for a response. If you suspect that Mike is ignoring you, you'd need to try reaching him by phone or finding someone else who's involved in the process.






    share|improve this answer


















    • 6




      To be fair, I think it's reasonably acceptable to send up to two emails to a contact without receiving a response. Given how many emails people receive on a daily basis, it's not unheard of for them to miss one entirely by accident. Beyond two, I'd recommend giving them a call.
      – Eric
      Aug 12 '15 at 17:16













    up vote
    20
    down vote



    accepted







    up vote
    20
    down vote



    accepted






    What you describe is at its core a simple miscommunication. I'm assuming that you already clearly explained your situation and how far you made it in the original interview process by e-mail. If not, that's the first thing you should do. Be professional and patient and assume that Mike is simply unaware of your interview history.



    However, it seems like you already communicated that. Your next step depends on the exact content of the mails you received from Mike. If they acknowledge your interview history or mention the correct (mid-level) position then you've cleared up the misunderstanding. If he still says that they won't contact you until the end of the month then you should take that at face value. It's not unexpected for the interview process to grind to a halt if one of the core people involved left the organisation. Presumably Mike will go over all of Rachel's notes and reinterview where necessary before continuing the process.



    However, if Mike is still referring to an incorrect position, you need to clear that up. It could be that there won't be delay in the process and you don't want to fall out of the running due to an oversight. If you're unable to reach Mike by mail, call him to explain. If for some reason that still doesn't work, your next step would be to contact the hiring manager for the position if there is one. As a last resort, reach out to the HR manager to explain what's going wrong.



    One thing you need to watch for though is that as a candidate you should generally avoid swamping your contact with e-mails. I'm going to assume that you didn't actually send ten or more e-mails but it's going to come across as strange if you're sending multiple e-mails without waiting for a response. If you suspect that Mike is ignoring you, you'd need to try reaching him by phone or finding someone else who's involved in the process.






    share|improve this answer














    What you describe is at its core a simple miscommunication. I'm assuming that you already clearly explained your situation and how far you made it in the original interview process by e-mail. If not, that's the first thing you should do. Be professional and patient and assume that Mike is simply unaware of your interview history.



    However, it seems like you already communicated that. Your next step depends on the exact content of the mails you received from Mike. If they acknowledge your interview history or mention the correct (mid-level) position then you've cleared up the misunderstanding. If he still says that they won't contact you until the end of the month then you should take that at face value. It's not unexpected for the interview process to grind to a halt if one of the core people involved left the organisation. Presumably Mike will go over all of Rachel's notes and reinterview where necessary before continuing the process.



    However, if Mike is still referring to an incorrect position, you need to clear that up. It could be that there won't be delay in the process and you don't want to fall out of the running due to an oversight. If you're unable to reach Mike by mail, call him to explain. If for some reason that still doesn't work, your next step would be to contact the hiring manager for the position if there is one. As a last resort, reach out to the HR manager to explain what's going wrong.



    One thing you need to watch for though is that as a candidate you should generally avoid swamping your contact with e-mails. I'm going to assume that you didn't actually send ten or more e-mails but it's going to come across as strange if you're sending multiple e-mails without waiting for a response. If you suspect that Mike is ignoring you, you'd need to try reaching him by phone or finding someone else who's involved in the process.







    share|improve this answer














    share|improve this answer



    share|improve this answer








    edited Aug 12 '15 at 17:35

























    answered Aug 12 '15 at 10:48









    Lilienthal♦

    54k36183218




    54k36183218







    • 6




      To be fair, I think it's reasonably acceptable to send up to two emails to a contact without receiving a response. Given how many emails people receive on a daily basis, it's not unheard of for them to miss one entirely by accident. Beyond two, I'd recommend giving them a call.
      – Eric
      Aug 12 '15 at 17:16













    • 6




      To be fair, I think it's reasonably acceptable to send up to two emails to a contact without receiving a response. Given how many emails people receive on a daily basis, it's not unheard of for them to miss one entirely by accident. Beyond two, I'd recommend giving them a call.
      – Eric
      Aug 12 '15 at 17:16








    6




    6




    To be fair, I think it's reasonably acceptable to send up to two emails to a contact without receiving a response. Given how many emails people receive on a daily basis, it's not unheard of for them to miss one entirely by accident. Beyond two, I'd recommend giving them a call.
    – Eric
    Aug 12 '15 at 17:16





    To be fair, I think it's reasonably acceptable to send up to two emails to a contact without receiving a response. Given how many emails people receive on a daily basis, it's not unheard of for them to miss one entirely by accident. Beyond two, I'd recommend giving them a call.
    – Eric
    Aug 12 '15 at 17:16













    up vote
    12
    down vote














    Is it appropriate for me to reach out to the people who interviewed
    me? What other actions can I take to mitigate my situation?




    Certainly it's appropriate to help correct what appears to be an honest mistake.



    Contact Mike immediately. Explain that you are sure it's just a mistake, but that you have already been through all but the final round of interviews for the intermediate level position. Indicate that you are sure the information got lost when Rachel left. Ask what you need to do in order to get that process back on track. Be helpful, not accusatory.



    You could also call or CC the hiring manager and the HR manager (if you have a name). Again, this is just to be helpful, since it's possible that the hiring manager isn't aware that the ball was dropped in the HR transition.



    These things happen. Treat it as a simple mistake that you can help correct.



    Even if it's not actually a mistake, this approach will give you your best chance.






    share|improve this answer
















    • 3




      I've contacted Mike, communicating my current standing in the interview process. He always seems to ignore the part of the e-mail that states this. The hiring manager idea seems like a good idea, it's a sentiment expressed in various answers, but I'm trying to do it in a way that doesn't undermine Mike
      – AwesomeSauce
      Aug 12 '15 at 12:42










    • @concerned_user Kudos to you for not making it personal.
      – jpmc26
      Aug 12 '15 at 23:25










    • @concerned_user If he repeatedly ignores the part of your email where you say have already progressed through interviewing for the intermediate position, then they're not looking for an intermediate at the moment. Unless you want to take a junior role & be mucked about to get there, look elsewhere.
      – Thomas W
      Aug 13 '15 at 3:17










    • Tell them 1) you are interested in the intermediate role; 2) that you are not interested in the junior role; 3) Ask them to contact you should suitable intermediate roles become available. Say this clearly & politely, then spend your productive energies looking elsewhere.
      – Thomas W
      Aug 13 '15 at 3:22










    • @concerned_user you might not have the current standing that you have stated. If a key HR person who was running the interviews left they might have started from scratch. It is their process, it is they who dictate what stage you are at. Either way it seems like you need to call them and clear up the misunderstanding but be open to the possibility that it is you who doesn't understand the current status and not this new guy.
      – JamesRyan
      Aug 13 '15 at 10:25














    up vote
    12
    down vote














    Is it appropriate for me to reach out to the people who interviewed
    me? What other actions can I take to mitigate my situation?




    Certainly it's appropriate to help correct what appears to be an honest mistake.



    Contact Mike immediately. Explain that you are sure it's just a mistake, but that you have already been through all but the final round of interviews for the intermediate level position. Indicate that you are sure the information got lost when Rachel left. Ask what you need to do in order to get that process back on track. Be helpful, not accusatory.



    You could also call or CC the hiring manager and the HR manager (if you have a name). Again, this is just to be helpful, since it's possible that the hiring manager isn't aware that the ball was dropped in the HR transition.



    These things happen. Treat it as a simple mistake that you can help correct.



    Even if it's not actually a mistake, this approach will give you your best chance.






    share|improve this answer
















    • 3




      I've contacted Mike, communicating my current standing in the interview process. He always seems to ignore the part of the e-mail that states this. The hiring manager idea seems like a good idea, it's a sentiment expressed in various answers, but I'm trying to do it in a way that doesn't undermine Mike
      – AwesomeSauce
      Aug 12 '15 at 12:42










    • @concerned_user Kudos to you for not making it personal.
      – jpmc26
      Aug 12 '15 at 23:25










    • @concerned_user If he repeatedly ignores the part of your email where you say have already progressed through interviewing for the intermediate position, then they're not looking for an intermediate at the moment. Unless you want to take a junior role & be mucked about to get there, look elsewhere.
      – Thomas W
      Aug 13 '15 at 3:17










    • Tell them 1) you are interested in the intermediate role; 2) that you are not interested in the junior role; 3) Ask them to contact you should suitable intermediate roles become available. Say this clearly & politely, then spend your productive energies looking elsewhere.
      – Thomas W
      Aug 13 '15 at 3:22










    • @concerned_user you might not have the current standing that you have stated. If a key HR person who was running the interviews left they might have started from scratch. It is their process, it is they who dictate what stage you are at. Either way it seems like you need to call them and clear up the misunderstanding but be open to the possibility that it is you who doesn't understand the current status and not this new guy.
      – JamesRyan
      Aug 13 '15 at 10:25












    up vote
    12
    down vote










    up vote
    12
    down vote










    Is it appropriate for me to reach out to the people who interviewed
    me? What other actions can I take to mitigate my situation?




    Certainly it's appropriate to help correct what appears to be an honest mistake.



    Contact Mike immediately. Explain that you are sure it's just a mistake, but that you have already been through all but the final round of interviews for the intermediate level position. Indicate that you are sure the information got lost when Rachel left. Ask what you need to do in order to get that process back on track. Be helpful, not accusatory.



    You could also call or CC the hiring manager and the HR manager (if you have a name). Again, this is just to be helpful, since it's possible that the hiring manager isn't aware that the ball was dropped in the HR transition.



    These things happen. Treat it as a simple mistake that you can help correct.



    Even if it's not actually a mistake, this approach will give you your best chance.






    share|improve this answer













    Is it appropriate for me to reach out to the people who interviewed
    me? What other actions can I take to mitigate my situation?




    Certainly it's appropriate to help correct what appears to be an honest mistake.



    Contact Mike immediately. Explain that you are sure it's just a mistake, but that you have already been through all but the final round of interviews for the intermediate level position. Indicate that you are sure the information got lost when Rachel left. Ask what you need to do in order to get that process back on track. Be helpful, not accusatory.



    You could also call or CC the hiring manager and the HR manager (if you have a name). Again, this is just to be helpful, since it's possible that the hiring manager isn't aware that the ball was dropped in the HR transition.



    These things happen. Treat it as a simple mistake that you can help correct.



    Even if it's not actually a mistake, this approach will give you your best chance.







    share|improve this answer












    share|improve this answer



    share|improve this answer










    answered Aug 12 '15 at 11:30









    Joe Strazzere

    223k106654921




    223k106654921







    • 3




      I've contacted Mike, communicating my current standing in the interview process. He always seems to ignore the part of the e-mail that states this. The hiring manager idea seems like a good idea, it's a sentiment expressed in various answers, but I'm trying to do it in a way that doesn't undermine Mike
      – AwesomeSauce
      Aug 12 '15 at 12:42










    • @concerned_user Kudos to you for not making it personal.
      – jpmc26
      Aug 12 '15 at 23:25










    • @concerned_user If he repeatedly ignores the part of your email where you say have already progressed through interviewing for the intermediate position, then they're not looking for an intermediate at the moment. Unless you want to take a junior role & be mucked about to get there, look elsewhere.
      – Thomas W
      Aug 13 '15 at 3:17










    • Tell them 1) you are interested in the intermediate role; 2) that you are not interested in the junior role; 3) Ask them to contact you should suitable intermediate roles become available. Say this clearly & politely, then spend your productive energies looking elsewhere.
      – Thomas W
      Aug 13 '15 at 3:22










    • @concerned_user you might not have the current standing that you have stated. If a key HR person who was running the interviews left they might have started from scratch. It is their process, it is they who dictate what stage you are at. Either way it seems like you need to call them and clear up the misunderstanding but be open to the possibility that it is you who doesn't understand the current status and not this new guy.
      – JamesRyan
      Aug 13 '15 at 10:25












    • 3




      I've contacted Mike, communicating my current standing in the interview process. He always seems to ignore the part of the e-mail that states this. The hiring manager idea seems like a good idea, it's a sentiment expressed in various answers, but I'm trying to do it in a way that doesn't undermine Mike
      – AwesomeSauce
      Aug 12 '15 at 12:42










    • @concerned_user Kudos to you for not making it personal.
      – jpmc26
      Aug 12 '15 at 23:25










    • @concerned_user If he repeatedly ignores the part of your email where you say have already progressed through interviewing for the intermediate position, then they're not looking for an intermediate at the moment. Unless you want to take a junior role & be mucked about to get there, look elsewhere.
      – Thomas W
      Aug 13 '15 at 3:17










    • Tell them 1) you are interested in the intermediate role; 2) that you are not interested in the junior role; 3) Ask them to contact you should suitable intermediate roles become available. Say this clearly & politely, then spend your productive energies looking elsewhere.
      – Thomas W
      Aug 13 '15 at 3:22










    • @concerned_user you might not have the current standing that you have stated. If a key HR person who was running the interviews left they might have started from scratch. It is their process, it is they who dictate what stage you are at. Either way it seems like you need to call them and clear up the misunderstanding but be open to the possibility that it is you who doesn't understand the current status and not this new guy.
      – JamesRyan
      Aug 13 '15 at 10:25







    3




    3




    I've contacted Mike, communicating my current standing in the interview process. He always seems to ignore the part of the e-mail that states this. The hiring manager idea seems like a good idea, it's a sentiment expressed in various answers, but I'm trying to do it in a way that doesn't undermine Mike
    – AwesomeSauce
    Aug 12 '15 at 12:42




    I've contacted Mike, communicating my current standing in the interview process. He always seems to ignore the part of the e-mail that states this. The hiring manager idea seems like a good idea, it's a sentiment expressed in various answers, but I'm trying to do it in a way that doesn't undermine Mike
    – AwesomeSauce
    Aug 12 '15 at 12:42












    @concerned_user Kudos to you for not making it personal.
    – jpmc26
    Aug 12 '15 at 23:25




    @concerned_user Kudos to you for not making it personal.
    – jpmc26
    Aug 12 '15 at 23:25












    @concerned_user If he repeatedly ignores the part of your email where you say have already progressed through interviewing for the intermediate position, then they're not looking for an intermediate at the moment. Unless you want to take a junior role & be mucked about to get there, look elsewhere.
    – Thomas W
    Aug 13 '15 at 3:17




    @concerned_user If he repeatedly ignores the part of your email where you say have already progressed through interviewing for the intermediate position, then they're not looking for an intermediate at the moment. Unless you want to take a junior role & be mucked about to get there, look elsewhere.
    – Thomas W
    Aug 13 '15 at 3:17












    Tell them 1) you are interested in the intermediate role; 2) that you are not interested in the junior role; 3) Ask them to contact you should suitable intermediate roles become available. Say this clearly & politely, then spend your productive energies looking elsewhere.
    – Thomas W
    Aug 13 '15 at 3:22




    Tell them 1) you are interested in the intermediate role; 2) that you are not interested in the junior role; 3) Ask them to contact you should suitable intermediate roles become available. Say this clearly & politely, then spend your productive energies looking elsewhere.
    – Thomas W
    Aug 13 '15 at 3:22












    @concerned_user you might not have the current standing that you have stated. If a key HR person who was running the interviews left they might have started from scratch. It is their process, it is they who dictate what stage you are at. Either way it seems like you need to call them and clear up the misunderstanding but be open to the possibility that it is you who doesn't understand the current status and not this new guy.
    – JamesRyan
    Aug 13 '15 at 10:25




    @concerned_user you might not have the current standing that you have stated. If a key HR person who was running the interviews left they might have started from scratch. It is their process, it is they who dictate what stage you are at. Either way it seems like you need to call them and clear up the misunderstanding but be open to the possibility that it is you who doesn't understand the current status and not this new guy.
    – JamesRyan
    Aug 13 '15 at 10:25










    up vote
    11
    down vote













    It sounds remarkably like you're being stonewalled.



    Did Rachel ever provide her manager's name? I'd be CC'ing them on a communication documenting (yes, again) to Mike saying that he doesn't seem to understand how far down the process you were with Rachel, and that you were x steps toward a more senior role than what Mike seems to be assuming.



    Adding in a manager of an uncooperative individual to communications is normally quite effective at improving their behaviour ;)






    share|improve this answer


















    • 2




      That seems like a reasonable approach. I wonder if I should tread lightly though; is it possible that seeking Mike's superior might reflect negatively on my image at the company? I don't have the information yet, but I believe I could obtain it.
      – AwesomeSauce
      Aug 12 '15 at 10:42






    • 5




      @concerned_user At this stage if you are getting nowhere with your assigned HR person, I can't see how it can really hurt.
      – Jane S♦
      Aug 12 '15 at 10:43






    • 1




      @concerned_user I was just about to write that in a comment as well. If you don't have prior experience with the manager and don't know how his relation is with Mike or how it was with Rachel it might be a bit risky. However you sound like you're stuck right now, so you have nothing to loose.
      – Reaces
      Aug 12 '15 at 10:43














    up vote
    11
    down vote













    It sounds remarkably like you're being stonewalled.



    Did Rachel ever provide her manager's name? I'd be CC'ing them on a communication documenting (yes, again) to Mike saying that he doesn't seem to understand how far down the process you were with Rachel, and that you were x steps toward a more senior role than what Mike seems to be assuming.



    Adding in a manager of an uncooperative individual to communications is normally quite effective at improving their behaviour ;)






    share|improve this answer


















    • 2




      That seems like a reasonable approach. I wonder if I should tread lightly though; is it possible that seeking Mike's superior might reflect negatively on my image at the company? I don't have the information yet, but I believe I could obtain it.
      – AwesomeSauce
      Aug 12 '15 at 10:42






    • 5




      @concerned_user At this stage if you are getting nowhere with your assigned HR person, I can't see how it can really hurt.
      – Jane S♦
      Aug 12 '15 at 10:43






    • 1




      @concerned_user I was just about to write that in a comment as well. If you don't have prior experience with the manager and don't know how his relation is with Mike or how it was with Rachel it might be a bit risky. However you sound like you're stuck right now, so you have nothing to loose.
      – Reaces
      Aug 12 '15 at 10:43












    up vote
    11
    down vote










    up vote
    11
    down vote









    It sounds remarkably like you're being stonewalled.



    Did Rachel ever provide her manager's name? I'd be CC'ing them on a communication documenting (yes, again) to Mike saying that he doesn't seem to understand how far down the process you were with Rachel, and that you were x steps toward a more senior role than what Mike seems to be assuming.



    Adding in a manager of an uncooperative individual to communications is normally quite effective at improving their behaviour ;)






    share|improve this answer














    It sounds remarkably like you're being stonewalled.



    Did Rachel ever provide her manager's name? I'd be CC'ing them on a communication documenting (yes, again) to Mike saying that he doesn't seem to understand how far down the process you were with Rachel, and that you were x steps toward a more senior role than what Mike seems to be assuming.



    Adding in a manager of an uncooperative individual to communications is normally quite effective at improving their behaviour ;)







    share|improve this answer














    share|improve this answer



    share|improve this answer








    edited Aug 12 '15 at 10:40









    Reaces

    97521225




    97521225










    answered Aug 12 '15 at 10:36









    Jane S♦

    40.8k17125159




    40.8k17125159







    • 2




      That seems like a reasonable approach. I wonder if I should tread lightly though; is it possible that seeking Mike's superior might reflect negatively on my image at the company? I don't have the information yet, but I believe I could obtain it.
      – AwesomeSauce
      Aug 12 '15 at 10:42






    • 5




      @concerned_user At this stage if you are getting nowhere with your assigned HR person, I can't see how it can really hurt.
      – Jane S♦
      Aug 12 '15 at 10:43






    • 1




      @concerned_user I was just about to write that in a comment as well. If you don't have prior experience with the manager and don't know how his relation is with Mike or how it was with Rachel it might be a bit risky. However you sound like you're stuck right now, so you have nothing to loose.
      – Reaces
      Aug 12 '15 at 10:43












    • 2




      That seems like a reasonable approach. I wonder if I should tread lightly though; is it possible that seeking Mike's superior might reflect negatively on my image at the company? I don't have the information yet, but I believe I could obtain it.
      – AwesomeSauce
      Aug 12 '15 at 10:42






    • 5




      @concerned_user At this stage if you are getting nowhere with your assigned HR person, I can't see how it can really hurt.
      – Jane S♦
      Aug 12 '15 at 10:43






    • 1




      @concerned_user I was just about to write that in a comment as well. If you don't have prior experience with the manager and don't know how his relation is with Mike or how it was with Rachel it might be a bit risky. However you sound like you're stuck right now, so you have nothing to loose.
      – Reaces
      Aug 12 '15 at 10:43







    2




    2




    That seems like a reasonable approach. I wonder if I should tread lightly though; is it possible that seeking Mike's superior might reflect negatively on my image at the company? I don't have the information yet, but I believe I could obtain it.
    – AwesomeSauce
    Aug 12 '15 at 10:42




    That seems like a reasonable approach. I wonder if I should tread lightly though; is it possible that seeking Mike's superior might reflect negatively on my image at the company? I don't have the information yet, but I believe I could obtain it.
    – AwesomeSauce
    Aug 12 '15 at 10:42




    5




    5




    @concerned_user At this stage if you are getting nowhere with your assigned HR person, I can't see how it can really hurt.
    – Jane S♦
    Aug 12 '15 at 10:43




    @concerned_user At this stage if you are getting nowhere with your assigned HR person, I can't see how it can really hurt.
    – Jane S♦
    Aug 12 '15 at 10:43




    1




    1




    @concerned_user I was just about to write that in a comment as well. If you don't have prior experience with the manager and don't know how his relation is with Mike or how it was with Rachel it might be a bit risky. However you sound like you're stuck right now, so you have nothing to loose.
    – Reaces
    Aug 12 '15 at 10:43




    @concerned_user I was just about to write that in a comment as well. If you don't have prior experience with the manager and don't know how his relation is with Mike or how it was with Rachel it might be a bit risky. However you sound like you're stuck right now, so you have nothing to loose.
    – Reaces
    Aug 12 '15 at 10:43










    up vote
    3
    down vote













    One additional possibility: as far as I can tell you don't know what the circumstances were for Rachel no longer working there. It's possible she quit (and she perhaps had given her two week notice towards the end of your interview process and didn't need to mention it). But it's also possible she was fired.



    And I point this out because it's possible she was fired as the side effect of a company re-organization. And it's very common for a company re-organization to basically reset and nullify any existing job listings in progress. It's also possible the position no longer exists.



    The odds are really good that the other answers here (miscommunication, honest mistake, stonewalling) are the real culprits but just be aware that it's entirely possible that due to unlucky timing the job in question is forfeit.






    share|improve this answer
















    • 1




      +1 for considering what happened with Rachel. In most organisations a proper handover would be performed so that the person (or persons) who pick up any outstanding jobs should be well aware of the status of everything. It raises flags as to the nature of her departure.
      – Jane S♦
      Aug 12 '15 at 21:49














    up vote
    3
    down vote













    One additional possibility: as far as I can tell you don't know what the circumstances were for Rachel no longer working there. It's possible she quit (and she perhaps had given her two week notice towards the end of your interview process and didn't need to mention it). But it's also possible she was fired.



    And I point this out because it's possible she was fired as the side effect of a company re-organization. And it's very common for a company re-organization to basically reset and nullify any existing job listings in progress. It's also possible the position no longer exists.



    The odds are really good that the other answers here (miscommunication, honest mistake, stonewalling) are the real culprits but just be aware that it's entirely possible that due to unlucky timing the job in question is forfeit.






    share|improve this answer
















    • 1




      +1 for considering what happened with Rachel. In most organisations a proper handover would be performed so that the person (or persons) who pick up any outstanding jobs should be well aware of the status of everything. It raises flags as to the nature of her departure.
      – Jane S♦
      Aug 12 '15 at 21:49












    up vote
    3
    down vote










    up vote
    3
    down vote









    One additional possibility: as far as I can tell you don't know what the circumstances were for Rachel no longer working there. It's possible she quit (and she perhaps had given her two week notice towards the end of your interview process and didn't need to mention it). But it's also possible she was fired.



    And I point this out because it's possible she was fired as the side effect of a company re-organization. And it's very common for a company re-organization to basically reset and nullify any existing job listings in progress. It's also possible the position no longer exists.



    The odds are really good that the other answers here (miscommunication, honest mistake, stonewalling) are the real culprits but just be aware that it's entirely possible that due to unlucky timing the job in question is forfeit.






    share|improve this answer












    One additional possibility: as far as I can tell you don't know what the circumstances were for Rachel no longer working there. It's possible she quit (and she perhaps had given her two week notice towards the end of your interview process and didn't need to mention it). But it's also possible she was fired.



    And I point this out because it's possible she was fired as the side effect of a company re-organization. And it's very common for a company re-organization to basically reset and nullify any existing job listings in progress. It's also possible the position no longer exists.



    The odds are really good that the other answers here (miscommunication, honest mistake, stonewalling) are the real culprits but just be aware that it's entirely possible that due to unlucky timing the job in question is forfeit.







    share|improve this answer












    share|improve this answer



    share|improve this answer










    answered Aug 12 '15 at 21:38









    Tom Kidd

    51124




    51124







    • 1




      +1 for considering what happened with Rachel. In most organisations a proper handover would be performed so that the person (or persons) who pick up any outstanding jobs should be well aware of the status of everything. It raises flags as to the nature of her departure.
      – Jane S♦
      Aug 12 '15 at 21:49












    • 1




      +1 for considering what happened with Rachel. In most organisations a proper handover would be performed so that the person (or persons) who pick up any outstanding jobs should be well aware of the status of everything. It raises flags as to the nature of her departure.
      – Jane S♦
      Aug 12 '15 at 21:49







    1




    1




    +1 for considering what happened with Rachel. In most organisations a proper handover would be performed so that the person (or persons) who pick up any outstanding jobs should be well aware of the status of everything. It raises flags as to the nature of her departure.
    – Jane S♦
    Aug 12 '15 at 21:49




    +1 for considering what happened with Rachel. In most organisations a proper handover would be performed so that the person (or persons) who pick up any outstanding jobs should be well aware of the status of everything. It raises flags as to the nature of her departure.
    – Jane S♦
    Aug 12 '15 at 21:49










    up vote
    2
    down vote













    I think your idea of asking someone you interviewed with, with whom you connected well would be a strong idea here. By going to your HR representative's manager, you are really implying that there is something that he is doing wrong that needs to be corrected-which ultimately could be detrimental to your relationship with both of them.



    Asking this contact (who knows your potential worth to the company and respects you) for context will probably less threatening than you reaching out within HR. Also, if they are your future colleague, they probably have more of a motivation to bring you on board-and soon-than does HR.






    share|improve this answer
























      up vote
      2
      down vote













      I think your idea of asking someone you interviewed with, with whom you connected well would be a strong idea here. By going to your HR representative's manager, you are really implying that there is something that he is doing wrong that needs to be corrected-which ultimately could be detrimental to your relationship with both of them.



      Asking this contact (who knows your potential worth to the company and respects you) for context will probably less threatening than you reaching out within HR. Also, if they are your future colleague, they probably have more of a motivation to bring you on board-and soon-than does HR.






      share|improve this answer






















        up vote
        2
        down vote










        up vote
        2
        down vote









        I think your idea of asking someone you interviewed with, with whom you connected well would be a strong idea here. By going to your HR representative's manager, you are really implying that there is something that he is doing wrong that needs to be corrected-which ultimately could be detrimental to your relationship with both of them.



        Asking this contact (who knows your potential worth to the company and respects you) for context will probably less threatening than you reaching out within HR. Also, if they are your future colleague, they probably have more of a motivation to bring you on board-and soon-than does HR.






        share|improve this answer












        I think your idea of asking someone you interviewed with, with whom you connected well would be a strong idea here. By going to your HR representative's manager, you are really implying that there is something that he is doing wrong that needs to be corrected-which ultimately could be detrimental to your relationship with both of them.



        Asking this contact (who knows your potential worth to the company and respects you) for context will probably less threatening than you reaching out within HR. Also, if they are your future colleague, they probably have more of a motivation to bring you on board-and soon-than does HR.







        share|improve this answer












        share|improve this answer



        share|improve this answer










        answered Aug 13 '15 at 0:39









        coop

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