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Most professional way to answer calls from colleagues
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up vote
3
down vote
favorite
I answer my phone at work with hello, but I have been told by a friend that is very unprofessional, I should answer with my just first name/last name, maybe adding @my workplace.
It seems very stiff to me, what is the best way to answer the phone at work?
P.S.
Obviously there is no recommendation from the company, or I would not be asking this question.
This is in the US, and I am asking not just for the current company but also in general, should I move to another company. I am not a representative of the company, and I mainly answer internal calls from colleagues.
professionalism unprofessional-behavior phone
edited Aug 24 at 17:09
Dukeling
8,73932447
asked Aug 24 at 16:53
user
3006
add a comment |Â
up vote
3
down vote
favorite
I answer my phone at work with hello, but I have been told by a friend that is very unprofessional, I should answer with my just first name/last name, maybe adding @my workplace.
It seems very stiff to me, what is the best way to answer the phone at work?
P.S.
Obviously there is no recommendation from the company, or I would not be asking this question.
This is in the US, and I am asking not just for the current company but also in general, should I move to another company. I am not a representative of the company, and I mainly answer internal calls from colleagues.
professionalism unprofessional-behavior phone
edited Aug 24 at 17:09
Dukeling
8,73932447
asked Aug 24 at 16:53
user
3006
3
People down-voting already are welcome to suggest improvements
– user
Aug 24 at 16:56
3
Do you have caller ID? When my colleagues call me their name appears, so I just answer "Hi Dave" (unless it's not Dave, in which case I use their actual name).
– Laconic Droid
Aug 24 at 17:11
Does your friend work at the same place? Do what is common at this company, not what friends recommend. What for should you add "@my place"? Don't do stupid things until explicitely required by management.
– puck
Aug 25 at 9:38
add a comment |Â
up vote
3
down vote
favorite
up vote
3
down vote
favorite
I answer my phone at work with hello, but I have been told by a friend that is very unprofessional, I should answer with my just first name/last name, maybe adding @my workplace.
It seems very stiff to me, what is the best way to answer the phone at work?
P.S.
Obviously there is no recommendation from the company, or I would not be asking this question.
This is in the US, and I am asking not just for the current company but also in general, should I move to another company. I am not a representative of the company, and I mainly answer internal calls from colleagues.
professionalism unprofessional-behavior phone
edited Aug 24 at 17:09
Dukeling
8,73932447
asked Aug 24 at 16:53
user
3006
I answer my phone at work with hello, but I have been told by a friend that is very unprofessional, I should answer with my just first name/last name, maybe adding @my workplace.
It seems very stiff to me, what is the best way to answer the phone at work?
P.S.
Obviously there is no recommendation from the company, or I would not be asking this question.
This is in the US, and I am asking not just for the current company but also in general, should I move to another company. I am not a representative of the company, and I mainly answer internal calls from colleagues.
professionalism unprofessional-behavior phone
edited Aug 24 at 17:09
Dukeling
8,73932447
asked Aug 24 at 16:53
user
3006
edited Aug 24 at 17:09
Dukeling
8,73932447
edited Aug 24 at 17:09
Dukeling
8,73932447
edited Aug 24 at 17:09
Dukeling
8,73932447
8,73932447
asked Aug 24 at 16:53
user
3006
asked Aug 24 at 16:53
user
3006
asked Aug 24 at 16:53
user
3006
3006
3
People down-voting already are welcome to suggest improvements
– user
Aug 24 at 16:56
3
Do you have caller ID? When my colleagues call me their name appears, so I just answer "Hi Dave" (unless it's not Dave, in which case I use their actual name).
– Laconic Droid
Aug 24 at 17:11
Does your friend work at the same place? Do what is common at this company, not what friends recommend. What for should you add "@my place"? Don't do stupid things until explicitely required by management.
– puck
Aug 25 at 9:38
add a comment |Â
3
People down-voting already are welcome to suggest improvements
– user
Aug 24 at 16:56
3
Do you have caller ID? When my colleagues call me their name appears, so I just answer "Hi Dave" (unless it's not Dave, in which case I use their actual name).
– Laconic Droid
Aug 24 at 17:11
Does your friend work at the same place? Do what is common at this company, not what friends recommend. What for should you add "@my place"? Don't do stupid things until explicitely required by management.
– puck
Aug 25 at 9:38
3
3
People down-voting already are welcome to suggest improvements
– user
Aug 24 at 16:56
People down-voting already are welcome to suggest improvements
– user
Aug 24 at 16:56
3
3
Do you have caller ID? When my colleagues call me their name appears, so I just answer "Hi Dave" (unless it's not Dave, in which case I use their actual name).
– Laconic Droid
Aug 24 at 17:11
Do you have caller ID? When my colleagues call me their name appears, so I just answer "Hi Dave" (unless it's not Dave, in which case I use their actual name).
– Laconic Droid
Aug 24 at 17:11
Does your friend work at the same place? Do what is common at this company, not what friends recommend. What for should you add "@my place"? Don't do stupid things until explicitely required by management.
– puck
Aug 25 at 9:38
Does your friend work at the same place? Do what is common at this company, not what friends recommend. What for should you add "@my place"? Don't do stupid things until explicitely required by management.
– puck
Aug 25 at 9:38
add a comment |Â
4 Answers
4
active
oldest
votes
up vote
10
down vote
accepted
I used to work at a large company (household name) and none of us ever got calls from outsiders, just from within the company. We all answered by just saying our names. One person, who had previously worked in sales, always answered with all 9 syllables of the entire company name (including "Canada"), a pause, and then her name and "speaking." It was exhausting waiting for my time to speak.
While it may not matter at work, I have a habit of never saying "hello" because that cues telemarketing software to route the call to an agent. Whereas if you just say your name or the company name, you will hear only silence for as long as you're prepared to wait. This makes it worth your while to lose the habit of answering any phone with "hello."
In a work context where you've been given no guidance, I would say go as short as possible, so not "good morning, Long CompanyName Canada, Logistics Department, this is FirstName LastName, how can I help you today?" but not starting with Hello either. Your name doesn't seem stiff to me, but if it does at your company, you can add something cheerful after it, or use just your first name, probably "this is FirstName" or "FirstName speaking" will work.
answered Aug 24 at 17:05
Kate Gregory
105k40232334
+1 for the exhausting waiting! I would feel like responding "ok you are still working here" or "hey I'm working there too" to a colleague at the same company who answers the full thing :-)
– puck
Aug 25 at 9:43
add a comment |Â
up vote
5
down vote
what is the best way to answer the phone at work?
The best way is the way recommended by management. It varies depending on the locale, the company culture, the nature of the business, the desires of management, and the nature of the caller (internal versus external, for example).
If you want to know the "best" way to answer the phone in your particular situation, ask your boss.
answered Aug 24 at 16:56
Joe Strazzere
225k107662932
My boss does not recommend anything, actually I would like to know how I should answer when he calls me (he never said anything to me)
– user
Aug 24 at 16:58
1
@user ASK HIM!!!
– Ernest Friedman-Hill
Aug 24 at 16:58
1
The question has been clarified - this is about calls between colleagues, for which I wouldn't expect there to be a policy (written or unwritten) in most places.
– Dukeling
Aug 24 at 17:11
add a comment |Â
up vote
2
down vote
Follow your company policy, or the example set by someone who regularly answers the phone.
Failing that, be friendly. State the place called, to affirm the person dialed the correct number. State your name, so they know with whom they're speaking, should they need to call back.
If this is an external call, use the business name known to the world. If it's an internal call, use the department name.
For example an external call might go:
Thank you for calling __________ (business name). My name is _________ (your name). How may I help you?
While an internal call might go:
___________ (department name), ________ (your name) speaking.
Obviously external calls need more professionalism. Internal calls need just the facts with a polite delivery.
answered Aug 24 at 17:06
bishop
39938
add a comment |Â
up vote
1
down vote
In the absence of any protocols just keep it short and informative.
'Engineering, Kilisi speaking' or something similar. 3 words lets them know that they have the right section and who they're speaking to.
answered Aug 25 at 1:27
Kilisi
96.5k53220380
add a comment |Â
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4 Answers
4
active
oldest
votes
4 Answers
4
active
oldest
votes
active
oldest
votes
active
oldest
votes
up vote
10
down vote
accepted
I used to work at a large company (household name) and none of us ever got calls from outsiders, just from within the company. We all answered by just saying our names. One person, who had previously worked in sales, always answered with all 9 syllables of the entire company name (including "Canada"), a pause, and then her name and "speaking." It was exhausting waiting for my time to speak.
While it may not matter at work, I have a habit of never saying "hello" because that cues telemarketing software to route the call to an agent. Whereas if you just say your name or the company name, you will hear only silence for as long as you're prepared to wait. This makes it worth your while to lose the habit of answering any phone with "hello."
In a work context where you've been given no guidance, I would say go as short as possible, so not "good morning, Long CompanyName Canada, Logistics Department, this is FirstName LastName, how can I help you today?" but not starting with Hello either. Your name doesn't seem stiff to me, but if it does at your company, you can add something cheerful after it, or use just your first name, probably "this is FirstName" or "FirstName speaking" will work.
answered Aug 24 at 17:05
Kate Gregory
105k40232334
+1 for the exhausting waiting! I would feel like responding "ok you are still working here" or "hey I'm working there too" to a colleague at the same company who answers the full thing :-)
– puck
Aug 25 at 9:43
add a comment |Â
up vote
10
down vote
accepted
I used to work at a large company (household name) and none of us ever got calls from outsiders, just from within the company. We all answered by just saying our names. One person, who had previously worked in sales, always answered with all 9 syllables of the entire company name (including "Canada"), a pause, and then her name and "speaking." It was exhausting waiting for my time to speak.
While it may not matter at work, I have a habit of never saying "hello" because that cues telemarketing software to route the call to an agent. Whereas if you just say your name or the company name, you will hear only silence for as long as you're prepared to wait. This makes it worth your while to lose the habit of answering any phone with "hello."
In a work context where you've been given no guidance, I would say go as short as possible, so not "good morning, Long CompanyName Canada, Logistics Department, this is FirstName LastName, how can I help you today?" but not starting with Hello either. Your name doesn't seem stiff to me, but if it does at your company, you can add something cheerful after it, or use just your first name, probably "this is FirstName" or "FirstName speaking" will work.
answered Aug 24 at 17:05
Kate Gregory
105k40232334
+1 for the exhausting waiting! I would feel like responding "ok you are still working here" or "hey I'm working there too" to a colleague at the same company who answers the full thing :-)
– puck
Aug 25 at 9:43
add a comment |Â
up vote
10
down vote
accepted
up vote
10
down vote
accepted
I used to work at a large company (household name) and none of us ever got calls from outsiders, just from within the company. We all answered by just saying our names. One person, who had previously worked in sales, always answered with all 9 syllables of the entire company name (including "Canada"), a pause, and then her name and "speaking." It was exhausting waiting for my time to speak.
While it may not matter at work, I have a habit of never saying "hello" because that cues telemarketing software to route the call to an agent. Whereas if you just say your name or the company name, you will hear only silence for as long as you're prepared to wait. This makes it worth your while to lose the habit of answering any phone with "hello."
In a work context where you've been given no guidance, I would say go as short as possible, so not "good morning, Long CompanyName Canada, Logistics Department, this is FirstName LastName, how can I help you today?" but not starting with Hello either. Your name doesn't seem stiff to me, but if it does at your company, you can add something cheerful after it, or use just your first name, probably "this is FirstName" or "FirstName speaking" will work.
answered Aug 24 at 17:05
Kate Gregory
105k40232334
I used to work at a large company (household name) and none of us ever got calls from outsiders, just from within the company. We all answered by just saying our names. One person, who had previously worked in sales, always answered with all 9 syllables of the entire company name (including "Canada"), a pause, and then her name and "speaking." It was exhausting waiting for my time to speak.
While it may not matter at work, I have a habit of never saying "hello" because that cues telemarketing software to route the call to an agent. Whereas if you just say your name or the company name, you will hear only silence for as long as you're prepared to wait. This makes it worth your while to lose the habit of answering any phone with "hello."
In a work context where you've been given no guidance, I would say go as short as possible, so not "good morning, Long CompanyName Canada, Logistics Department, this is FirstName LastName, how can I help you today?" but not starting with Hello either. Your name doesn't seem stiff to me, but if it does at your company, you can add something cheerful after it, or use just your first name, probably "this is FirstName" or "FirstName speaking" will work.
answered Aug 24 at 17:05
Kate Gregory
105k40232334
answered Aug 24 at 17:05
Kate Gregory
105k40232334
answered Aug 24 at 17:05
Kate Gregory
105k40232334
answered Aug 24 at 17:05
Kate Gregory
105k40232334
105k40232334
+1 for the exhausting waiting! I would feel like responding "ok you are still working here" or "hey I'm working there too" to a colleague at the same company who answers the full thing :-)
– puck
Aug 25 at 9:43
add a comment |Â
+1 for the exhausting waiting! I would feel like responding "ok you are still working here" or "hey I'm working there too" to a colleague at the same company who answers the full thing :-)
– puck
Aug 25 at 9:43
+1 for the exhausting waiting! I would feel like responding "ok you are still working here" or "hey I'm working there too" to a colleague at the same company who answers the full thing :-)
– puck
Aug 25 at 9:43
+1 for the exhausting waiting! I would feel like responding "ok you are still working here" or "hey I'm working there too" to a colleague at the same company who answers the full thing :-)
– puck
Aug 25 at 9:43
add a comment |Â
up vote
5
down vote
what is the best way to answer the phone at work?
The best way is the way recommended by management. It varies depending on the locale, the company culture, the nature of the business, the desires of management, and the nature of the caller (internal versus external, for example).
If you want to know the "best" way to answer the phone in your particular situation, ask your boss.
answered Aug 24 at 16:56
Joe Strazzere
225k107662932
My boss does not recommend anything, actually I would like to know how I should answer when he calls me (he never said anything to me)
– user
Aug 24 at 16:58
1
@user ASK HIM!!!
– Ernest Friedman-Hill
Aug 24 at 16:58
1
The question has been clarified - this is about calls between colleagues, for which I wouldn't expect there to be a policy (written or unwritten) in most places.
– Dukeling
Aug 24 at 17:11
add a comment |Â
up vote
5
down vote
what is the best way to answer the phone at work?
The best way is the way recommended by management. It varies depending on the locale, the company culture, the nature of the business, the desires of management, and the nature of the caller (internal versus external, for example).
If you want to know the "best" way to answer the phone in your particular situation, ask your boss.
answered Aug 24 at 16:56
Joe Strazzere
225k107662932
My boss does not recommend anything, actually I would like to know how I should answer when he calls me (he never said anything to me)
– user
Aug 24 at 16:58
1
@user ASK HIM!!!
– Ernest Friedman-Hill
Aug 24 at 16:58
1
The question has been clarified - this is about calls between colleagues, for which I wouldn't expect there to be a policy (written or unwritten) in most places.
– Dukeling
Aug 24 at 17:11
add a comment |Â
up vote
5
down vote
up vote
5
down vote
what is the best way to answer the phone at work?
The best way is the way recommended by management. It varies depending on the locale, the company culture, the nature of the business, the desires of management, and the nature of the caller (internal versus external, for example).
If you want to know the "best" way to answer the phone in your particular situation, ask your boss.
answered Aug 24 at 16:56
Joe Strazzere
225k107662932
what is the best way to answer the phone at work?
The best way is the way recommended by management. It varies depending on the locale, the company culture, the nature of the business, the desires of management, and the nature of the caller (internal versus external, for example).
If you want to know the "best" way to answer the phone in your particular situation, ask your boss.
answered Aug 24 at 16:56
Joe Strazzere
225k107662932
edited Aug 24 at 17:14
answered Aug 24 at 16:56
Joe Strazzere
225k107662932
answered Aug 24 at 16:56
Joe Strazzere
225k107662932
answered Aug 24 at 16:56
Joe Strazzere
225k107662932
225k107662932
My boss does not recommend anything, actually I would like to know how I should answer when he calls me (he never said anything to me)
– user
Aug 24 at 16:58
1
@user ASK HIM!!!
– Ernest Friedman-Hill
Aug 24 at 16:58
1
The question has been clarified - this is about calls between colleagues, for which I wouldn't expect there to be a policy (written or unwritten) in most places.
– Dukeling
Aug 24 at 17:11
add a comment |Â
My boss does not recommend anything, actually I would like to know how I should answer when he calls me (he never said anything to me)
– user
Aug 24 at 16:58
1
@user ASK HIM!!!
– Ernest Friedman-Hill
Aug 24 at 16:58
1
The question has been clarified - this is about calls between colleagues, for which I wouldn't expect there to be a policy (written or unwritten) in most places.
– Dukeling
Aug 24 at 17:11
My boss does not recommend anything, actually I would like to know how I should answer when he calls me (he never said anything to me)
– user
Aug 24 at 16:58
My boss does not recommend anything, actually I would like to know how I should answer when he calls me (he never said anything to me)
– user
Aug 24 at 16:58
1
1
@user ASK HIM!!!
– Ernest Friedman-Hill
Aug 24 at 16:58
@user ASK HIM!!!
– Ernest Friedman-Hill
Aug 24 at 16:58
1
1
The question has been clarified - this is about calls between colleagues, for which I wouldn't expect there to be a policy (written or unwritten) in most places.
– Dukeling
Aug 24 at 17:11
The question has been clarified - this is about calls between colleagues, for which I wouldn't expect there to be a policy (written or unwritten) in most places.
– Dukeling
Aug 24 at 17:11
add a comment |Â
up vote
2
down vote
Follow your company policy, or the example set by someone who regularly answers the phone.
Failing that, be friendly. State the place called, to affirm the person dialed the correct number. State your name, so they know with whom they're speaking, should they need to call back.
If this is an external call, use the business name known to the world. If it's an internal call, use the department name.
For example an external call might go:
Thank you for calling __________ (business name). My name is _________ (your name). How may I help you?
While an internal call might go:
___________ (department name), ________ (your name) speaking.
Obviously external calls need more professionalism. Internal calls need just the facts with a polite delivery.
answered Aug 24 at 17:06
bishop
39938
add a comment |Â
up vote
2
down vote
Follow your company policy, or the example set by someone who regularly answers the phone.
Failing that, be friendly. State the place called, to affirm the person dialed the correct number. State your name, so they know with whom they're speaking, should they need to call back.
If this is an external call, use the business name known to the world. If it's an internal call, use the department name.
For example an external call might go:
Thank you for calling __________ (business name). My name is _________ (your name). How may I help you?
While an internal call might go:
___________ (department name), ________ (your name) speaking.
Obviously external calls need more professionalism. Internal calls need just the facts with a polite delivery.
answered Aug 24 at 17:06
bishop
39938
add a comment |Â
up vote
2
down vote
up vote
2
down vote
Follow your company policy, or the example set by someone who regularly answers the phone.
Failing that, be friendly. State the place called, to affirm the person dialed the correct number. State your name, so they know with whom they're speaking, should they need to call back.
If this is an external call, use the business name known to the world. If it's an internal call, use the department name.
For example an external call might go:
Thank you for calling __________ (business name). My name is _________ (your name). How may I help you?
While an internal call might go:
___________ (department name), ________ (your name) speaking.
Obviously external calls need more professionalism. Internal calls need just the facts with a polite delivery.
answered Aug 24 at 17:06
bishop
39938
Follow your company policy, or the example set by someone who regularly answers the phone.
Failing that, be friendly. State the place called, to affirm the person dialed the correct number. State your name, so they know with whom they're speaking, should they need to call back.
If this is an external call, use the business name known to the world. If it's an internal call, use the department name.
For example an external call might go:
Thank you for calling __________ (business name). My name is _________ (your name). How may I help you?
While an internal call might go:
___________ (department name), ________ (your name) speaking.
Obviously external calls need more professionalism. Internal calls need just the facts with a polite delivery.
answered Aug 24 at 17:06
bishop
39938
edited Aug 24 at 17:12
answered Aug 24 at 17:06
bishop
39938
answered Aug 24 at 17:06
bishop
39938
answered Aug 24 at 17:06
bishop
39938
39938
add a comment |Â
add a comment |Â
up vote
1
down vote
In the absence of any protocols just keep it short and informative.
'Engineering, Kilisi speaking' or something similar. 3 words lets them know that they have the right section and who they're speaking to.
answered Aug 25 at 1:27
Kilisi
96.5k53220380
add a comment |Â
up vote
1
down vote
In the absence of any protocols just keep it short and informative.
'Engineering, Kilisi speaking' or something similar. 3 words lets them know that they have the right section and who they're speaking to.
answered Aug 25 at 1:27
Kilisi
96.5k53220380
add a comment |Â
up vote
1
down vote
up vote
1
down vote
In the absence of any protocols just keep it short and informative.
'Engineering, Kilisi speaking' or something similar. 3 words lets them know that they have the right section and who they're speaking to.
answered Aug 25 at 1:27
Kilisi
96.5k53220380
In the absence of any protocols just keep it short and informative.
'Engineering, Kilisi speaking' or something similar. 3 words lets them know that they have the right section and who they're speaking to.
answered Aug 25 at 1:27
Kilisi
96.5k53220380
answered Aug 25 at 1:27
Kilisi
96.5k53220380
answered Aug 25 at 1:27
Kilisi
96.5k53220380
answered Aug 25 at 1:27
Kilisi
96.5k53220380
96.5k53220380
add a comment |Â
add a comment |Â
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3
People down-voting already are welcome to suggest improvements
– user
Aug 24 at 16:56
3
Do you have caller ID? When my colleagues call me their name appears, so I just answer "Hi Dave" (unless it's not Dave, in which case I use their actual name).
– Laconic Droid
Aug 24 at 17:11
Does your friend work at the same place? Do what is common at this company, not what friends recommend. What for should you add "@my place"? Don't do stupid things until explicitely required by management.
– puck
Aug 25 at 9:38