Mixing
Response's 'respectfulness'/etiquette for an email that does not ask for a reply
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up vote
6
down vote
favorite
When a superior emails me to 'let me know' of something (e.g., Dear Bob, I'll be absent of the Tuesday meeting because of x.) I don't know what response has a proper tone, or if it's just OK to not respond.
My thoughts are that: "Got it, thank you.", "Message received, thank you.", and "Ok, thanks!", sound like things a superior would be responding me (rather than the other way around).
Thus, my questions are:
1) Is it ever OK to just not respond?
2) What response would be proper for a superior to 'confirm' the receipt of an email that does not ask for a reply, but not so proper that it sounds obsequious - or that you're a sycophant?
professionalism email
asked Mar 25 '14 at 1:51
Esteban
183127
add a comment |Â
up vote
6
down vote
favorite
When a superior emails me to 'let me know' of something (e.g., Dear Bob, I'll be absent of the Tuesday meeting because of x.) I don't know what response has a proper tone, or if it's just OK to not respond.
My thoughts are that: "Got it, thank you.", "Message received, thank you.", and "Ok, thanks!", sound like things a superior would be responding me (rather than the other way around).
Thus, my questions are:
1) Is it ever OK to just not respond?
2) What response would be proper for a superior to 'confirm' the receipt of an email that does not ask for a reply, but not so proper that it sounds obsequious - or that you're a sycophant?
professionalism email
asked Mar 25 '14 at 1:51
Esteban
183127
I never respond to such emails from my boss, unless he specifically asks a question.
– Dave Johnson
Mar 25 '14 at 13:19
add a comment |Â
up vote
6
down vote
favorite
up vote
6
down vote
favorite
When a superior emails me to 'let me know' of something (e.g., Dear Bob, I'll be absent of the Tuesday meeting because of x.) I don't know what response has a proper tone, or if it's just OK to not respond.
My thoughts are that: "Got it, thank you.", "Message received, thank you.", and "Ok, thanks!", sound like things a superior would be responding me (rather than the other way around).
Thus, my questions are:
1) Is it ever OK to just not respond?
2) What response would be proper for a superior to 'confirm' the receipt of an email that does not ask for a reply, but not so proper that it sounds obsequious - or that you're a sycophant?
professionalism email
asked Mar 25 '14 at 1:51
Esteban
183127
When a superior emails me to 'let me know' of something (e.g., Dear Bob, I'll be absent of the Tuesday meeting because of x.) I don't know what response has a proper tone, or if it's just OK to not respond.
My thoughts are that: "Got it, thank you.", "Message received, thank you.", and "Ok, thanks!", sound like things a superior would be responding me (rather than the other way around).
Thus, my questions are:
1) Is it ever OK to just not respond?
2) What response would be proper for a superior to 'confirm' the receipt of an email that does not ask for a reply, but not so proper that it sounds obsequious - or that you're a sycophant?
professionalism email
asked Mar 25 '14 at 1:51
Esteban
183127
edited Mar 25 '14 at 2:20
asked Mar 25 '14 at 1:51
Esteban
183127
asked Mar 25 '14 at 1:51
Esteban
183127
asked Mar 25 '14 at 1:51
Esteban
183127
183127
I never respond to such emails from my boss, unless he specifically asks a question.
– Dave Johnson
Mar 25 '14 at 13:19
add a comment |Â
I never respond to such emails from my boss, unless he specifically asks a question.
– Dave Johnson
Mar 25 '14 at 13:19
I never respond to such emails from my boss, unless he specifically asks a question.
– Dave Johnson
Mar 25 '14 at 13:19
I never respond to such emails from my boss, unless he specifically asks a question.
– Dave Johnson
Mar 25 '14 at 13:19
add a comment |Â
4 Answers
4
active
oldest
votes
up vote
4
down vote
accepted
1) Is it ever OK to just not respond?
Depends. I would err on the side of caution and send a response if I have any reason at all to believe one is required. If you receive it from the same person you could consult them and ask if it's useful for your to reply to there announcements of being out of contact. If the message was sent to a large group of people (for example the entire department) don't bother replying, on the other hand if it's just to you then I would reply with a brief message.
2) What response would be proper for a superior to 'confirm' the
receipt of an email that does not ask for a reply, but not so proper
that it sounds obsequious - or that you're a sycophant?
Thank them for letting you know but keep it brief. For example reply with a line saying "Ok thanks for letting me know".
answered Mar 25 '14 at 3:56
bobby
95741630
add a comment |Â
up vote
6
down vote
If the message specifically starts with "Dear Vietnhi", I reply with a single word: "Acknowledged" If the message is addressed to the group, then I refrain from replying unless specifically requested to do so - the guy's Inbox would be getting cluttered up pretty fast if we all kept acknowledging his emails. I had a boss who deluged my Inbox with so much email requesting acknowledgement that I would occasionally miss an important announcement from him, simply because it was buried in all the junk that was already in my Inbox.
answered Mar 25 '14 at 2:35
Vietnhi Phuvan
68.9k7118254
I understand that technical fields might have other standards and English is not my native language but writing “Acknowledged†sounds awkward to me.
– Relaxed
Mar 25 '14 at 5:41
I use "Acknowledged" all the time. It's short, clear, easy to write (for me), easy to read (for the other person) and it conveys exactly the message and meaning I want to convey. I usually put it at the end of the "Subject" line so that the other person can read the message without having to click the email open. That's good enough for me :)
– Vietnhi Phuvan
Mar 25 '14 at 5:56
1
Definitely it makes a difference whether it was email directly to you, or whether you were just one of the recipients on the CC list.
– Carson63000
Mar 25 '14 at 8:20
add a comment |Â
up vote
3
down vote
It is always a good to answer if the sender expects you to take some kind of action, so that he knows you received the message and will do the action (or not, of course).
If the email is merely informing you of something that will not require you to act or change your working day, generally no response is required. It should not make a difference to you whether you read it or not, so there's little point to informing the other person.
So if your boss let you know he wouldn't make it to the meeting because he expected you to inform others, a reply like "I have informed the team" would be a good idea.
If he's just letting you (or the whole team) know because he wanted to sit in but would take no important/active part in the meeting, there's no real reason to respond.
If he and you are the only two people in the meeting, a response like "Okay, we'll reschedule it when you get back" might be helpful, although I would expect him to have put that in the mail.
(This answer hinges on that employees read all their emails, of course.)
answered Nov 5 '15 at 7:39
Erik
26.2k187199
add a comment |Â
up vote
2
down vote
1) Yes, there are cases where no response can make sense. "Let me know if something comes up that blocks you...." being the classic one that a boss may send in some cases.
2) Be careful of saying anything like "Ok, thanks!" as this may be seen as answering in the affirmative to what was in the e-mail that may not be the intention. "Let me know if this can be done today to take over the world," that an "Ok, thanks!" may be seen as you didn't read the message in this case.
answered Mar 25 '14 at 2:07
JB King
15.1k22957
add a comment |Â
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4 Answers
4
active
oldest
votes
4 Answers
4
active
oldest
votes
active
oldest
votes
active
oldest
votes
up vote
4
down vote
accepted
1) Is it ever OK to just not respond?
Depends. I would err on the side of caution and send a response if I have any reason at all to believe one is required. If you receive it from the same person you could consult them and ask if it's useful for your to reply to there announcements of being out of contact. If the message was sent to a large group of people (for example the entire department) don't bother replying, on the other hand if it's just to you then I would reply with a brief message.
2) What response would be proper for a superior to 'confirm' the
receipt of an email that does not ask for a reply, but not so proper
that it sounds obsequious - or that you're a sycophant?
Thank them for letting you know but keep it brief. For example reply with a line saying "Ok thanks for letting me know".
answered Mar 25 '14 at 3:56
bobby
95741630
add a comment |Â
up vote
4
down vote
accepted
1) Is it ever OK to just not respond?
Depends. I would err on the side of caution and send a response if I have any reason at all to believe one is required. If you receive it from the same person you could consult them and ask if it's useful for your to reply to there announcements of being out of contact. If the message was sent to a large group of people (for example the entire department) don't bother replying, on the other hand if it's just to you then I would reply with a brief message.
2) What response would be proper for a superior to 'confirm' the
receipt of an email that does not ask for a reply, but not so proper
that it sounds obsequious - or that you're a sycophant?
Thank them for letting you know but keep it brief. For example reply with a line saying "Ok thanks for letting me know".
answered Mar 25 '14 at 3:56
bobby
95741630
add a comment |Â
up vote
4
down vote
accepted
up vote
4
down vote
accepted
1) Is it ever OK to just not respond?
Depends. I would err on the side of caution and send a response if I have any reason at all to believe one is required. If you receive it from the same person you could consult them and ask if it's useful for your to reply to there announcements of being out of contact. If the message was sent to a large group of people (for example the entire department) don't bother replying, on the other hand if it's just to you then I would reply with a brief message.
2) What response would be proper for a superior to 'confirm' the
receipt of an email that does not ask for a reply, but not so proper
that it sounds obsequious - or that you're a sycophant?
Thank them for letting you know but keep it brief. For example reply with a line saying "Ok thanks for letting me know".
answered Mar 25 '14 at 3:56
bobby
95741630
1) Is it ever OK to just not respond?
Depends. I would err on the side of caution and send a response if I have any reason at all to believe one is required. If you receive it from the same person you could consult them and ask if it's useful for your to reply to there announcements of being out of contact. If the message was sent to a large group of people (for example the entire department) don't bother replying, on the other hand if it's just to you then I would reply with a brief message.
2) What response would be proper for a superior to 'confirm' the
receipt of an email that does not ask for a reply, but not so proper
that it sounds obsequious - or that you're a sycophant?
Thank them for letting you know but keep it brief. For example reply with a line saying "Ok thanks for letting me know".
answered Mar 25 '14 at 3:56
bobby
95741630
answered Mar 25 '14 at 3:56
bobby
95741630
answered Mar 25 '14 at 3:56
bobby
95741630
answered Mar 25 '14 at 3:56
bobby
95741630
95741630
add a comment |Â
add a comment |Â
up vote
6
down vote
If the message specifically starts with "Dear Vietnhi", I reply with a single word: "Acknowledged" If the message is addressed to the group, then I refrain from replying unless specifically requested to do so - the guy's Inbox would be getting cluttered up pretty fast if we all kept acknowledging his emails. I had a boss who deluged my Inbox with so much email requesting acknowledgement that I would occasionally miss an important announcement from him, simply because it was buried in all the junk that was already in my Inbox.
answered Mar 25 '14 at 2:35
Vietnhi Phuvan
68.9k7118254
I understand that technical fields might have other standards and English is not my native language but writing “Acknowledged†sounds awkward to me.
– Relaxed
Mar 25 '14 at 5:41
I use "Acknowledged" all the time. It's short, clear, easy to write (for me), easy to read (for the other person) and it conveys exactly the message and meaning I want to convey. I usually put it at the end of the "Subject" line so that the other person can read the message without having to click the email open. That's good enough for me :)
– Vietnhi Phuvan
Mar 25 '14 at 5:56
1
Definitely it makes a difference whether it was email directly to you, or whether you were just one of the recipients on the CC list.
– Carson63000
Mar 25 '14 at 8:20
add a comment |Â
up vote
6
down vote
If the message specifically starts with "Dear Vietnhi", I reply with a single word: "Acknowledged" If the message is addressed to the group, then I refrain from replying unless specifically requested to do so - the guy's Inbox would be getting cluttered up pretty fast if we all kept acknowledging his emails. I had a boss who deluged my Inbox with so much email requesting acknowledgement that I would occasionally miss an important announcement from him, simply because it was buried in all the junk that was already in my Inbox.
answered Mar 25 '14 at 2:35
Vietnhi Phuvan
68.9k7118254
I understand that technical fields might have other standards and English is not my native language but writing “Acknowledged†sounds awkward to me.
– Relaxed
Mar 25 '14 at 5:41
I use "Acknowledged" all the time. It's short, clear, easy to write (for me), easy to read (for the other person) and it conveys exactly the message and meaning I want to convey. I usually put it at the end of the "Subject" line so that the other person can read the message without having to click the email open. That's good enough for me :)
– Vietnhi Phuvan
Mar 25 '14 at 5:56
1
Definitely it makes a difference whether it was email directly to you, or whether you were just one of the recipients on the CC list.
– Carson63000
Mar 25 '14 at 8:20
add a comment |Â
up vote
6
down vote
up vote
6
down vote
If the message specifically starts with "Dear Vietnhi", I reply with a single word: "Acknowledged" If the message is addressed to the group, then I refrain from replying unless specifically requested to do so - the guy's Inbox would be getting cluttered up pretty fast if we all kept acknowledging his emails. I had a boss who deluged my Inbox with so much email requesting acknowledgement that I would occasionally miss an important announcement from him, simply because it was buried in all the junk that was already in my Inbox.
answered Mar 25 '14 at 2:35
Vietnhi Phuvan
68.9k7118254
If the message specifically starts with "Dear Vietnhi", I reply with a single word: "Acknowledged" If the message is addressed to the group, then I refrain from replying unless specifically requested to do so - the guy's Inbox would be getting cluttered up pretty fast if we all kept acknowledging his emails. I had a boss who deluged my Inbox with so much email requesting acknowledgement that I would occasionally miss an important announcement from him, simply because it was buried in all the junk that was already in my Inbox.
answered Mar 25 '14 at 2:35
Vietnhi Phuvan
68.9k7118254
edited Mar 25 '14 at 13:12
answered Mar 25 '14 at 2:35
Vietnhi Phuvan
68.9k7118254
answered Mar 25 '14 at 2:35
Vietnhi Phuvan
68.9k7118254
answered Mar 25 '14 at 2:35
Vietnhi Phuvan
68.9k7118254
68.9k7118254
I understand that technical fields might have other standards and English is not my native language but writing “Acknowledged†sounds awkward to me.
– Relaxed
Mar 25 '14 at 5:41
I use "Acknowledged" all the time. It's short, clear, easy to write (for me), easy to read (for the other person) and it conveys exactly the message and meaning I want to convey. I usually put it at the end of the "Subject" line so that the other person can read the message without having to click the email open. That's good enough for me :)
– Vietnhi Phuvan
Mar 25 '14 at 5:56
1
Definitely it makes a difference whether it was email directly to you, or whether you were just one of the recipients on the CC list.
– Carson63000
Mar 25 '14 at 8:20
add a comment |Â
I understand that technical fields might have other standards and English is not my native language but writing “Acknowledged†sounds awkward to me.
– Relaxed
Mar 25 '14 at 5:41
I use "Acknowledged" all the time. It's short, clear, easy to write (for me), easy to read (for the other person) and it conveys exactly the message and meaning I want to convey. I usually put it at the end of the "Subject" line so that the other person can read the message without having to click the email open. That's good enough for me :)
– Vietnhi Phuvan
Mar 25 '14 at 5:56
1
Definitely it makes a difference whether it was email directly to you, or whether you were just one of the recipients on the CC list.
– Carson63000
Mar 25 '14 at 8:20
I understand that technical fields might have other standards and English is not my native language but writing “Acknowledged†sounds awkward to me.
– Relaxed
Mar 25 '14 at 5:41
I understand that technical fields might have other standards and English is not my native language but writing “Acknowledged†sounds awkward to me.
– Relaxed
Mar 25 '14 at 5:41
I use "Acknowledged" all the time. It's short, clear, easy to write (for me), easy to read (for the other person) and it conveys exactly the message and meaning I want to convey. I usually put it at the end of the "Subject" line so that the other person can read the message without having to click the email open. That's good enough for me :)
– Vietnhi Phuvan
Mar 25 '14 at 5:56
I use "Acknowledged" all the time. It's short, clear, easy to write (for me), easy to read (for the other person) and it conveys exactly the message and meaning I want to convey. I usually put it at the end of the "Subject" line so that the other person can read the message without having to click the email open. That's good enough for me :)
– Vietnhi Phuvan
Mar 25 '14 at 5:56
1
1
Definitely it makes a difference whether it was email directly to you, or whether you were just one of the recipients on the CC list.
– Carson63000
Mar 25 '14 at 8:20
Definitely it makes a difference whether it was email directly to you, or whether you were just one of the recipients on the CC list.
– Carson63000
Mar 25 '14 at 8:20
add a comment |Â
up vote
3
down vote
It is always a good to answer if the sender expects you to take some kind of action, so that he knows you received the message and will do the action (or not, of course).
If the email is merely informing you of something that will not require you to act or change your working day, generally no response is required. It should not make a difference to you whether you read it or not, so there's little point to informing the other person.
So if your boss let you know he wouldn't make it to the meeting because he expected you to inform others, a reply like "I have informed the team" would be a good idea.
If he's just letting you (or the whole team) know because he wanted to sit in but would take no important/active part in the meeting, there's no real reason to respond.
If he and you are the only two people in the meeting, a response like "Okay, we'll reschedule it when you get back" might be helpful, although I would expect him to have put that in the mail.
(This answer hinges on that employees read all their emails, of course.)
answered Nov 5 '15 at 7:39
Erik
26.2k187199
add a comment |Â
up vote
3
down vote
It is always a good to answer if the sender expects you to take some kind of action, so that he knows you received the message and will do the action (or not, of course).
If the email is merely informing you of something that will not require you to act or change your working day, generally no response is required. It should not make a difference to you whether you read it or not, so there's little point to informing the other person.
So if your boss let you know he wouldn't make it to the meeting because he expected you to inform others, a reply like "I have informed the team" would be a good idea.
If he's just letting you (or the whole team) know because he wanted to sit in but would take no important/active part in the meeting, there's no real reason to respond.
If he and you are the only two people in the meeting, a response like "Okay, we'll reschedule it when you get back" might be helpful, although I would expect him to have put that in the mail.
(This answer hinges on that employees read all their emails, of course.)
answered Nov 5 '15 at 7:39
Erik
26.2k187199
add a comment |Â
up vote
3
down vote
up vote
3
down vote
It is always a good to answer if the sender expects you to take some kind of action, so that he knows you received the message and will do the action (or not, of course).
If the email is merely informing you of something that will not require you to act or change your working day, generally no response is required. It should not make a difference to you whether you read it or not, so there's little point to informing the other person.
So if your boss let you know he wouldn't make it to the meeting because he expected you to inform others, a reply like "I have informed the team" would be a good idea.
If he's just letting you (or the whole team) know because he wanted to sit in but would take no important/active part in the meeting, there's no real reason to respond.
If he and you are the only two people in the meeting, a response like "Okay, we'll reschedule it when you get back" might be helpful, although I would expect him to have put that in the mail.
(This answer hinges on that employees read all their emails, of course.)
answered Nov 5 '15 at 7:39
Erik
26.2k187199
It is always a good to answer if the sender expects you to take some kind of action, so that he knows you received the message and will do the action (or not, of course).
If the email is merely informing you of something that will not require you to act or change your working day, generally no response is required. It should not make a difference to you whether you read it or not, so there's little point to informing the other person.
So if your boss let you know he wouldn't make it to the meeting because he expected you to inform others, a reply like "I have informed the team" would be a good idea.
If he's just letting you (or the whole team) know because he wanted to sit in but would take no important/active part in the meeting, there's no real reason to respond.
If he and you are the only two people in the meeting, a response like "Okay, we'll reschedule it when you get back" might be helpful, although I would expect him to have put that in the mail.
(This answer hinges on that employees read all their emails, of course.)
answered Nov 5 '15 at 7:39
Erik
26.2k187199
answered Nov 5 '15 at 7:39
Erik
26.2k187199
answered Nov 5 '15 at 7:39
Erik
26.2k187199
answered Nov 5 '15 at 7:39
Erik
26.2k187199
26.2k187199
add a comment |Â
add a comment |Â
up vote
2
down vote
1) Yes, there are cases where no response can make sense. "Let me know if something comes up that blocks you...." being the classic one that a boss may send in some cases.
2) Be careful of saying anything like "Ok, thanks!" as this may be seen as answering in the affirmative to what was in the e-mail that may not be the intention. "Let me know if this can be done today to take over the world," that an "Ok, thanks!" may be seen as you didn't read the message in this case.
answered Mar 25 '14 at 2:07
JB King
15.1k22957
add a comment |Â
up vote
2
down vote
1) Yes, there are cases where no response can make sense. "Let me know if something comes up that blocks you...." being the classic one that a boss may send in some cases.
2) Be careful of saying anything like "Ok, thanks!" as this may be seen as answering in the affirmative to what was in the e-mail that may not be the intention. "Let me know if this can be done today to take over the world," that an "Ok, thanks!" may be seen as you didn't read the message in this case.
answered Mar 25 '14 at 2:07
JB King
15.1k22957
add a comment |Â
up vote
2
down vote
up vote
2
down vote
1) Yes, there are cases where no response can make sense. "Let me know if something comes up that blocks you...." being the classic one that a boss may send in some cases.
2) Be careful of saying anything like "Ok, thanks!" as this may be seen as answering in the affirmative to what was in the e-mail that may not be the intention. "Let me know if this can be done today to take over the world," that an "Ok, thanks!" may be seen as you didn't read the message in this case.
answered Mar 25 '14 at 2:07
JB King
15.1k22957
1) Yes, there are cases where no response can make sense. "Let me know if something comes up that blocks you...." being the classic one that a boss may send in some cases.
2) Be careful of saying anything like "Ok, thanks!" as this may be seen as answering in the affirmative to what was in the e-mail that may not be the intention. "Let me know if this can be done today to take over the world," that an "Ok, thanks!" may be seen as you didn't read the message in this case.
answered Mar 25 '14 at 2:07
JB King
15.1k22957
answered Mar 25 '14 at 2:07
JB King
15.1k22957
answered Mar 25 '14 at 2:07
JB King
15.1k22957
answered Mar 25 '14 at 2:07
JB King
15.1k22957
15.1k22957
add a comment |Â
add a comment |Â
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I never respond to such emails from my boss, unless he specifically asks a question.
– Dave Johnson
Mar 25 '14 at 13:19