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Moving to a 100% Paperless Office [closed]
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Should I move my small business or professional practice to a completely paperless office, where all (relevant) paper documents that don't already exist electronic form (both existing and incoming) are scanned into the system and immediately destroyed? What risks or challenges, if any might give me pause?
Assume: 1. technology (scanning, network, storage) capability is more than adequate; 2. electronic backup follows best practices (e.g. redundancy); and 3. no special laws and regulations (like HIPPA for medical practices) apply.
productivity offices
asked Jul 20 '16 at 0:45
Jeff
92
closed as primarily opinion-based by Justin Cave, keshlam, Jane S♦ Jul 20 '16 at 1:59
Many good questions generate some degree of opinion based on expert experience, but answers to this question will tend to be almost entirely based on opinions, rather than facts, references, or specific expertise. If this question can be reworded to fit the rules in the help center, please edit the question.
suggest improvements |Â
up vote
1
down vote
favorite
Should I move my small business or professional practice to a completely paperless office, where all (relevant) paper documents that don't already exist electronic form (both existing and incoming) are scanned into the system and immediately destroyed? What risks or challenges, if any might give me pause?
Assume: 1. technology (scanning, network, storage) capability is more than adequate; 2. electronic backup follows best practices (e.g. redundancy); and 3. no special laws and regulations (like HIPPA for medical practices) apply.
productivity offices
asked Jul 20 '16 at 0:45
Jeff
92
closed as primarily opinion-based by Justin Cave, keshlam, Jane S♦ Jul 20 '16 at 1:59
Many good questions generate some degree of opinion based on expert experience, but answers to this question will tend to be almost entirely based on opinions, rather than facts, references, or specific expertise. If this question can be reworded to fit the rules in the help center, please edit the question.
1
This is likely both too broad and overly opinion based. Assuming that it takes no more time to scan the document than to file it and that you can find and view an electronic document as easily as you can paper, life is great. In reality, scanning takes longer unless many people need to touch the paper, people fail to file the scanned documents correctly, etc.
– Justin Cave
Jul 20 '16 at 1:06
check the toilette, it might be a problem.
– CsBalazsHungary
Jul 20 '16 at 11:26
Biggest risk is the loss of the data in the event of a computer breakdown, so a good offsite backup should be part of your plan.
– HLGEM
Jul 20 '16 at 18:19
Using less physical space, off-site backups, sharing, ease of retrieval (automated filing structure (no wrong drawer syndrome) and accessibility from outside the office are pretty good reasons. You own the company, don't you know how much time energy and effort your paper system is costing/
– user8365
Jul 21 '16 at 19:51
suggest improvements |Â
up vote
1
down vote
favorite
up vote
1
down vote
favorite
Should I move my small business or professional practice to a completely paperless office, where all (relevant) paper documents that don't already exist electronic form (both existing and incoming) are scanned into the system and immediately destroyed? What risks or challenges, if any might give me pause?
Assume: 1. technology (scanning, network, storage) capability is more than adequate; 2. electronic backup follows best practices (e.g. redundancy); and 3. no special laws and regulations (like HIPPA for medical practices) apply.
productivity offices
asked Jul 20 '16 at 0:45
Jeff
92
Should I move my small business or professional practice to a completely paperless office, where all (relevant) paper documents that don't already exist electronic form (both existing and incoming) are scanned into the system and immediately destroyed? What risks or challenges, if any might give me pause?
Assume: 1. technology (scanning, network, storage) capability is more than adequate; 2. electronic backup follows best practices (e.g. redundancy); and 3. no special laws and regulations (like HIPPA for medical practices) apply.
productivity offices
asked Jul 20 '16 at 0:45
Jeff
92
asked Jul 20 '16 at 0:45
Jeff
92
asked Jul 20 '16 at 0:45
Jeff
92
asked Jul 20 '16 at 0:45
Jeff
92
92
closed as primarily opinion-based by Justin Cave, keshlam, Jane S♦ Jul 20 '16 at 1:59
Many good questions generate some degree of opinion based on expert experience, but answers to this question will tend to be almost entirely based on opinions, rather than facts, references, or specific expertise. If this question can be reworded to fit the rules in the help center, please edit the question.
closed as primarily opinion-based by Justin Cave, keshlam, Jane S♦ Jul 20 '16 at 1:59
Many good questions generate some degree of opinion based on expert experience, but answers to this question will tend to be almost entirely based on opinions, rather than facts, references, or specific expertise. If this question can be reworded to fit the rules in the help center, please edit the question.
1
This is likely both too broad and overly opinion based. Assuming that it takes no more time to scan the document than to file it and that you can find and view an electronic document as easily as you can paper, life is great. In reality, scanning takes longer unless many people need to touch the paper, people fail to file the scanned documents correctly, etc.
– Justin Cave
Jul 20 '16 at 1:06
check the toilette, it might be a problem.
– CsBalazsHungary
Jul 20 '16 at 11:26
Biggest risk is the loss of the data in the event of a computer breakdown, so a good offsite backup should be part of your plan.
– HLGEM
Jul 20 '16 at 18:19
Using less physical space, off-site backups, sharing, ease of retrieval (automated filing structure (no wrong drawer syndrome) and accessibility from outside the office are pretty good reasons. You own the company, don't you know how much time energy and effort your paper system is costing/
– user8365
Jul 21 '16 at 19:51
suggest improvements |Â
1
This is likely both too broad and overly opinion based. Assuming that it takes no more time to scan the document than to file it and that you can find and view an electronic document as easily as you can paper, life is great. In reality, scanning takes longer unless many people need to touch the paper, people fail to file the scanned documents correctly, etc.
– Justin Cave
Jul 20 '16 at 1:06
check the toilette, it might be a problem.
– CsBalazsHungary
Jul 20 '16 at 11:26
Biggest risk is the loss of the data in the event of a computer breakdown, so a good offsite backup should be part of your plan.
– HLGEM
Jul 20 '16 at 18:19
Using less physical space, off-site backups, sharing, ease of retrieval (automated filing structure (no wrong drawer syndrome) and accessibility from outside the office are pretty good reasons. You own the company, don't you know how much time energy and effort your paper system is costing/
– user8365
Jul 21 '16 at 19:51
1
1
This is likely both too broad and overly opinion based. Assuming that it takes no more time to scan the document than to file it and that you can find and view an electronic document as easily as you can paper, life is great. In reality, scanning takes longer unless many people need to touch the paper, people fail to file the scanned documents correctly, etc.
– Justin Cave
Jul 20 '16 at 1:06
This is likely both too broad and overly opinion based. Assuming that it takes no more time to scan the document than to file it and that you can find and view an electronic document as easily as you can paper, life is great. In reality, scanning takes longer unless many people need to touch the paper, people fail to file the scanned documents correctly, etc.
– Justin Cave
Jul 20 '16 at 1:06
check the toilette, it might be a problem.
– CsBalazsHungary
Jul 20 '16 at 11:26
check the toilette, it might be a problem.
– CsBalazsHungary
Jul 20 '16 at 11:26
Biggest risk is the loss of the data in the event of a computer breakdown, so a good offsite backup should be part of your plan.
– HLGEM
Jul 20 '16 at 18:19
Biggest risk is the loss of the data in the event of a computer breakdown, so a good offsite backup should be part of your plan.
– HLGEM
Jul 20 '16 at 18:19
Using less physical space, off-site backups, sharing, ease of retrieval (automated filing structure (no wrong drawer syndrome) and accessibility from outside the office are pretty good reasons. You own the company, don't you know how much time energy and effort your paper system is costing/
– user8365
Jul 21 '16 at 19:51
Using less physical space, off-site backups, sharing, ease of retrieval (automated filing structure (no wrong drawer syndrome) and accessibility from outside the office are pretty good reasons. You own the company, don't you know how much time energy and effort your paper system is costing/
– user8365
Jul 21 '16 at 19:51
suggest improvements |Â
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This is likely both too broad and overly opinion based. Assuming that it takes no more time to scan the document than to file it and that you can find and view an electronic document as easily as you can paper, life is great. In reality, scanning takes longer unless many people need to touch the paper, people fail to file the scanned documents correctly, etc.
– Justin Cave
Jul 20 '16 at 1:06
check the toilette, it might be a problem.
– CsBalazsHungary
Jul 20 '16 at 11:26
Biggest risk is the loss of the data in the event of a computer breakdown, so a good offsite backup should be part of your plan.
– HLGEM
Jul 20 '16 at 18:19
Using less physical space, off-site backups, sharing, ease of retrieval (automated filing structure (no wrong drawer syndrome) and accessibility from outside the office are pretty good reasons. You own the company, don't you know how much time energy and effort your paper system is costing/
– user8365
Jul 21 '16 at 19:51