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How to approach a manager to give a suggestion for reorganizing meetings?
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I have recently started my first job after grad school. The size of my team is around 20. My manager is great. I meet (as quick meetings) most of my teammates at least once in a day to discuss what is happening at my end (project) and they are very helpful. Overall, I am enjoying at this place. However, there are some formal meetings every week and they consume almost 4 to 5 hours per week. I feel that they are becoming obstacles to the progress of the project. I think that it would be good if we organize these meetings once in two weeks instead of every week.
As a new member of the team, I am a bit hesitant to talk with my manager about this. My question is: what is an effective way to approach my manager about this?
new-job project-management meetings
asked Aug 7 '13 at 4:29
samarasa
1,90621430
 |Â
show 3 more comments
up vote
4
down vote
favorite
I have recently started my first job after grad school. The size of my team is around 20. My manager is great. I meet (as quick meetings) most of my teammates at least once in a day to discuss what is happening at my end (project) and they are very helpful. Overall, I am enjoying at this place. However, there are some formal meetings every week and they consume almost 4 to 5 hours per week. I feel that they are becoming obstacles to the progress of the project. I think that it would be good if we organize these meetings once in two weeks instead of every week.
As a new member of the team, I am a bit hesitant to talk with my manager about this. My question is: what is an effective way to approach my manager about this?
new-job project-management meetings
asked Aug 7 '13 at 4:29
samarasa
1,90621430
How new are you to this team? This factor could have a big impact if you try change something that no one else might want to or support you with.
– Michael Grubey
Aug 7 '13 at 8:33
Do the answers here answer your question? It seems they have relevance, at least.
– Elysian Fields♦
Aug 7 '13 at 13:24
@Michael: 2 months old.
– samarasa
Aug 7 '13 at 14:02
Has anyone else had the same concerns?
– user8365
Aug 7 '13 at 17:42
1
This question may also help (not a duplicate)
– jmac
Aug 22 '13 at 6:35
 |Â
show 3 more comments
up vote
4
down vote
favorite
up vote
4
down vote
favorite
I have recently started my first job after grad school. The size of my team is around 20. My manager is great. I meet (as quick meetings) most of my teammates at least once in a day to discuss what is happening at my end (project) and they are very helpful. Overall, I am enjoying at this place. However, there are some formal meetings every week and they consume almost 4 to 5 hours per week. I feel that they are becoming obstacles to the progress of the project. I think that it would be good if we organize these meetings once in two weeks instead of every week.
As a new member of the team, I am a bit hesitant to talk with my manager about this. My question is: what is an effective way to approach my manager about this?
new-job project-management meetings
asked Aug 7 '13 at 4:29
samarasa
1,90621430
I have recently started my first job after grad school. The size of my team is around 20. My manager is great. I meet (as quick meetings) most of my teammates at least once in a day to discuss what is happening at my end (project) and they are very helpful. Overall, I am enjoying at this place. However, there are some formal meetings every week and they consume almost 4 to 5 hours per week. I feel that they are becoming obstacles to the progress of the project. I think that it would be good if we organize these meetings once in two weeks instead of every week.
As a new member of the team, I am a bit hesitant to talk with my manager about this. My question is: what is an effective way to approach my manager about this?
new-job project-management meetings
asked Aug 7 '13 at 4:29
samarasa
1,90621430
edited Aug 21 '13 at 14:41
asked Aug 7 '13 at 4:29
samarasa
1,90621430
asked Aug 7 '13 at 4:29
samarasa
1,90621430
asked Aug 7 '13 at 4:29
samarasa
1,90621430
1,90621430
How new are you to this team? This factor could have a big impact if you try change something that no one else might want to or support you with.
– Michael Grubey
Aug 7 '13 at 8:33
Do the answers here answer your question? It seems they have relevance, at least.
– Elysian Fields♦
Aug 7 '13 at 13:24
@Michael: 2 months old.
– samarasa
Aug 7 '13 at 14:02
Has anyone else had the same concerns?
– user8365
Aug 7 '13 at 17:42
1
This question may also help (not a duplicate)
– jmac
Aug 22 '13 at 6:35
 |Â
show 3 more comments
How new are you to this team? This factor could have a big impact if you try change something that no one else might want to or support you with.
– Michael Grubey
Aug 7 '13 at 8:33
Do the answers here answer your question? It seems they have relevance, at least.
– Elysian Fields♦
Aug 7 '13 at 13:24
@Michael: 2 months old.
– samarasa
Aug 7 '13 at 14:02
Has anyone else had the same concerns?
– user8365
Aug 7 '13 at 17:42
1
This question may also help (not a duplicate)
– jmac
Aug 22 '13 at 6:35
How new are you to this team? This factor could have a big impact if you try change something that no one else might want to or support you with.
– Michael Grubey
Aug 7 '13 at 8:33
How new are you to this team? This factor could have a big impact if you try change something that no one else might want to or support you with.
– Michael Grubey
Aug 7 '13 at 8:33
Do the answers here answer your question? It seems they have relevance, at least.
– Elysian Fields♦
Aug 7 '13 at 13:24
Do the answers here answer your question? It seems they have relevance, at least.
– Elysian Fields♦
Aug 7 '13 at 13:24
@Michael: 2 months old.
– samarasa
Aug 7 '13 at 14:02
@Michael: 2 months old.
– samarasa
Aug 7 '13 at 14:02
Has anyone else had the same concerns?
– user8365
Aug 7 '13 at 17:42
Has anyone else had the same concerns?
– user8365
Aug 7 '13 at 17:42
1
1
This question may also help (not a duplicate)
– jmac
Aug 22 '13 at 6:35
This question may also help (not a duplicate)
– jmac
Aug 22 '13 at 6:35
 |Â
show 3 more comments
3 Answers
3
active
oldest
votes
up vote
6
down vote
accepted
As a new member of the team, I am a bit hesitant to talk with manager
about this. My question is: what is an effective way to approach my
manager about this?
Don't be hesitant. I'm always happy when members of my team come to me with suggestions. Over the years, I've always asked all new members to come to me with what they are seeing. "New eyes" often see things that others take for granted.
The best way to do this is to approach your manager individually and informally, rather than within a group meeting. Say something like "Hey, boss, I've been thinking. What's the chance of changing the formal meetings so they only occur every other week?"
If he/she is interested, you can then expand a bit and indicate how you feel they might be getting in the way of more progress.
Be ready, though, for a bit of pushback. Meetings often serve multiple purposes - some of which you may not yet be aware. While the weekly aspect of the meetings may be overkill for your needs, others on the team may benefit in ways you don't yet understand, and may benefit from weekly time.
Either way, make your conversation friendly, helpful, and avoid an "I'm smarter than people who have been here a long time" attitude and you'll be fine.
answered Aug 7 '13 at 10:47
Joe Strazzere
224k107661930
add a comment |Â
up vote
6
down vote
If you're feeling that way, other people may be thinking the same thing. The best approach is to build a consensus: 'how many people think this meeting is only needed every two weeks?'. The interval might change, but perhaps not as much as you think - some meetings will be skipped because there isn't enough progress to report, others will occur weekly because too much is changing. Sound out others and find out how many agree.
answered Aug 7 '13 at 5:08
Meredith Poor
8,8661730
add a comment |Â
up vote
1
down vote
If you are sitting in a meething fo 4-5 hours, how on earth are they filling this time if you think the meeting is un-necessary? Rather than just flat out cancel one meeting maybe make every other meeting a "standing" meeting.Try to keep it to 15 minutes. That way you keep up to date on what everyone is doing.
A lot of times these 4-5 hour meetings, I find that there are 2-3 out of 10 members that are trying to sort out some issue while everyone else does not care about that issue and could be working. The short 15 minute stand up can allow for these people to realize they need further discussion, but allow for others not involved to leave and be productive. Then every other week have the full meeting.
As for suggesting this to your boss, I would write up a proposal and print it out. Then ask for 15 minutes of your bosses time to propose a productivity enhancement. Bosses like this type of stuff rather than blind siding them in the hallway, or just walking into their office. This also allows them to read over your proposal more than once and gives them some time to think about it.
answered Aug 21 '13 at 14:31
aglassman
24615
add a comment |Â
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3 Answers
3
active
oldest
votes
3 Answers
3
active
oldest
votes
active
oldest
votes
active
oldest
votes
up vote
6
down vote
accepted
As a new member of the team, I am a bit hesitant to talk with manager
about this. My question is: what is an effective way to approach my
manager about this?
Don't be hesitant. I'm always happy when members of my team come to me with suggestions. Over the years, I've always asked all new members to come to me with what they are seeing. "New eyes" often see things that others take for granted.
The best way to do this is to approach your manager individually and informally, rather than within a group meeting. Say something like "Hey, boss, I've been thinking. What's the chance of changing the formal meetings so they only occur every other week?"
If he/she is interested, you can then expand a bit and indicate how you feel they might be getting in the way of more progress.
Be ready, though, for a bit of pushback. Meetings often serve multiple purposes - some of which you may not yet be aware. While the weekly aspect of the meetings may be overkill for your needs, others on the team may benefit in ways you don't yet understand, and may benefit from weekly time.
Either way, make your conversation friendly, helpful, and avoid an "I'm smarter than people who have been here a long time" attitude and you'll be fine.
answered Aug 7 '13 at 10:47
Joe Strazzere
224k107661930
add a comment |Â
up vote
6
down vote
accepted
As a new member of the team, I am a bit hesitant to talk with manager
about this. My question is: what is an effective way to approach my
manager about this?
Don't be hesitant. I'm always happy when members of my team come to me with suggestions. Over the years, I've always asked all new members to come to me with what they are seeing. "New eyes" often see things that others take for granted.
The best way to do this is to approach your manager individually and informally, rather than within a group meeting. Say something like "Hey, boss, I've been thinking. What's the chance of changing the formal meetings so they only occur every other week?"
If he/she is interested, you can then expand a bit and indicate how you feel they might be getting in the way of more progress.
Be ready, though, for a bit of pushback. Meetings often serve multiple purposes - some of which you may not yet be aware. While the weekly aspect of the meetings may be overkill for your needs, others on the team may benefit in ways you don't yet understand, and may benefit from weekly time.
Either way, make your conversation friendly, helpful, and avoid an "I'm smarter than people who have been here a long time" attitude and you'll be fine.
answered Aug 7 '13 at 10:47
Joe Strazzere
224k107661930
add a comment |Â
up vote
6
down vote
accepted
up vote
6
down vote
accepted
As a new member of the team, I am a bit hesitant to talk with manager
about this. My question is: what is an effective way to approach my
manager about this?
Don't be hesitant. I'm always happy when members of my team come to me with suggestions. Over the years, I've always asked all new members to come to me with what they are seeing. "New eyes" often see things that others take for granted.
The best way to do this is to approach your manager individually and informally, rather than within a group meeting. Say something like "Hey, boss, I've been thinking. What's the chance of changing the formal meetings so they only occur every other week?"
If he/she is interested, you can then expand a bit and indicate how you feel they might be getting in the way of more progress.
Be ready, though, for a bit of pushback. Meetings often serve multiple purposes - some of which you may not yet be aware. While the weekly aspect of the meetings may be overkill for your needs, others on the team may benefit in ways you don't yet understand, and may benefit from weekly time.
Either way, make your conversation friendly, helpful, and avoid an "I'm smarter than people who have been here a long time" attitude and you'll be fine.
answered Aug 7 '13 at 10:47
Joe Strazzere
224k107661930
As a new member of the team, I am a bit hesitant to talk with manager
about this. My question is: what is an effective way to approach my
manager about this?
Don't be hesitant. I'm always happy when members of my team come to me with suggestions. Over the years, I've always asked all new members to come to me with what they are seeing. "New eyes" often see things that others take for granted.
The best way to do this is to approach your manager individually and informally, rather than within a group meeting. Say something like "Hey, boss, I've been thinking. What's the chance of changing the formal meetings so they only occur every other week?"
If he/she is interested, you can then expand a bit and indicate how you feel they might be getting in the way of more progress.
Be ready, though, for a bit of pushback. Meetings often serve multiple purposes - some of which you may not yet be aware. While the weekly aspect of the meetings may be overkill for your needs, others on the team may benefit in ways you don't yet understand, and may benefit from weekly time.
Either way, make your conversation friendly, helpful, and avoid an "I'm smarter than people who have been here a long time" attitude and you'll be fine.
answered Aug 7 '13 at 10:47
Joe Strazzere
224k107661930
edited Aug 7 '13 at 11:06
answered Aug 7 '13 at 10:47
Joe Strazzere
224k107661930
answered Aug 7 '13 at 10:47
Joe Strazzere
224k107661930
answered Aug 7 '13 at 10:47
Joe Strazzere
224k107661930
224k107661930
add a comment |Â
add a comment |Â
up vote
6
down vote
If you're feeling that way, other people may be thinking the same thing. The best approach is to build a consensus: 'how many people think this meeting is only needed every two weeks?'. The interval might change, but perhaps not as much as you think - some meetings will be skipped because there isn't enough progress to report, others will occur weekly because too much is changing. Sound out others and find out how many agree.
answered Aug 7 '13 at 5:08
Meredith Poor
8,8661730
add a comment |Â
up vote
6
down vote
If you're feeling that way, other people may be thinking the same thing. The best approach is to build a consensus: 'how many people think this meeting is only needed every two weeks?'. The interval might change, but perhaps not as much as you think - some meetings will be skipped because there isn't enough progress to report, others will occur weekly because too much is changing. Sound out others and find out how many agree.
answered Aug 7 '13 at 5:08
Meredith Poor
8,8661730
add a comment |Â
up vote
6
down vote
up vote
6
down vote
If you're feeling that way, other people may be thinking the same thing. The best approach is to build a consensus: 'how many people think this meeting is only needed every two weeks?'. The interval might change, but perhaps not as much as you think - some meetings will be skipped because there isn't enough progress to report, others will occur weekly because too much is changing. Sound out others and find out how many agree.
answered Aug 7 '13 at 5:08
Meredith Poor
8,8661730
If you're feeling that way, other people may be thinking the same thing. The best approach is to build a consensus: 'how many people think this meeting is only needed every two weeks?'. The interval might change, but perhaps not as much as you think - some meetings will be skipped because there isn't enough progress to report, others will occur weekly because too much is changing. Sound out others and find out how many agree.
answered Aug 7 '13 at 5:08
Meredith Poor
8,8661730
answered Aug 7 '13 at 5:08
Meredith Poor
8,8661730
answered Aug 7 '13 at 5:08
Meredith Poor
8,8661730
answered Aug 7 '13 at 5:08
Meredith Poor
8,8661730
8,8661730
add a comment |Â
add a comment |Â
up vote
1
down vote
If you are sitting in a meething fo 4-5 hours, how on earth are they filling this time if you think the meeting is un-necessary? Rather than just flat out cancel one meeting maybe make every other meeting a "standing" meeting.Try to keep it to 15 minutes. That way you keep up to date on what everyone is doing.
A lot of times these 4-5 hour meetings, I find that there are 2-3 out of 10 members that are trying to sort out some issue while everyone else does not care about that issue and could be working. The short 15 minute stand up can allow for these people to realize they need further discussion, but allow for others not involved to leave and be productive. Then every other week have the full meeting.
As for suggesting this to your boss, I would write up a proposal and print it out. Then ask for 15 minutes of your bosses time to propose a productivity enhancement. Bosses like this type of stuff rather than blind siding them in the hallway, or just walking into their office. This also allows them to read over your proposal more than once and gives them some time to think about it.
answered Aug 21 '13 at 14:31
aglassman
24615
add a comment |Â
up vote
1
down vote
If you are sitting in a meething fo 4-5 hours, how on earth are they filling this time if you think the meeting is un-necessary? Rather than just flat out cancel one meeting maybe make every other meeting a "standing" meeting.Try to keep it to 15 minutes. That way you keep up to date on what everyone is doing.
A lot of times these 4-5 hour meetings, I find that there are 2-3 out of 10 members that are trying to sort out some issue while everyone else does not care about that issue and could be working. The short 15 minute stand up can allow for these people to realize they need further discussion, but allow for others not involved to leave and be productive. Then every other week have the full meeting.
As for suggesting this to your boss, I would write up a proposal and print it out. Then ask for 15 minutes of your bosses time to propose a productivity enhancement. Bosses like this type of stuff rather than blind siding them in the hallway, or just walking into their office. This also allows them to read over your proposal more than once and gives them some time to think about it.
answered Aug 21 '13 at 14:31
aglassman
24615
add a comment |Â
up vote
1
down vote
up vote
1
down vote
If you are sitting in a meething fo 4-5 hours, how on earth are they filling this time if you think the meeting is un-necessary? Rather than just flat out cancel one meeting maybe make every other meeting a "standing" meeting.Try to keep it to 15 minutes. That way you keep up to date on what everyone is doing.
A lot of times these 4-5 hour meetings, I find that there are 2-3 out of 10 members that are trying to sort out some issue while everyone else does not care about that issue and could be working. The short 15 minute stand up can allow for these people to realize they need further discussion, but allow for others not involved to leave and be productive. Then every other week have the full meeting.
As for suggesting this to your boss, I would write up a proposal and print it out. Then ask for 15 minutes of your bosses time to propose a productivity enhancement. Bosses like this type of stuff rather than blind siding them in the hallway, or just walking into their office. This also allows them to read over your proposal more than once and gives them some time to think about it.
answered Aug 21 '13 at 14:31
aglassman
24615
If you are sitting in a meething fo 4-5 hours, how on earth are they filling this time if you think the meeting is un-necessary? Rather than just flat out cancel one meeting maybe make every other meeting a "standing" meeting.Try to keep it to 15 minutes. That way you keep up to date on what everyone is doing.
A lot of times these 4-5 hour meetings, I find that there are 2-3 out of 10 members that are trying to sort out some issue while everyone else does not care about that issue and could be working. The short 15 minute stand up can allow for these people to realize they need further discussion, but allow for others not involved to leave and be productive. Then every other week have the full meeting.
As for suggesting this to your boss, I would write up a proposal and print it out. Then ask for 15 minutes of your bosses time to propose a productivity enhancement. Bosses like this type of stuff rather than blind siding them in the hallway, or just walking into their office. This also allows them to read over your proposal more than once and gives them some time to think about it.
answered Aug 21 '13 at 14:31
aglassman
24615
edited Aug 21 '13 at 14:41
answered Aug 21 '13 at 14:31
aglassman
24615
answered Aug 21 '13 at 14:31
aglassman
24615
answered Aug 21 '13 at 14:31
aglassman
24615
24615
add a comment |Â
add a comment |Â
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How new are you to this team? This factor could have a big impact if you try change something that no one else might want to or support you with.
– Michael Grubey
Aug 7 '13 at 8:33
Do the answers here answer your question? It seems they have relevance, at least.
– Elysian Fields♦
Aug 7 '13 at 13:24
@Michael: 2 months old.
– samarasa
Aug 7 '13 at 14:02
Has anyone else had the same concerns?
– user8365
Aug 7 '13 at 17:42
1
This question may also help (not a duplicate)
– jmac
Aug 22 '13 at 6:35