Efficient morning greetings [closed]

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up vote
6
down vote

favorite












The Scenario



We're an small IT firm with 10 - 15 employees split into three different offices (A,B & C):



Office Layout



Each morning as staff members arrive, they make their way through these offices in order to greet each other (usually by handshake).



The conversation usually goes a bit like:




Tom: Hey Joe, top of the mornin' to ya! [Initiate handshake]



Joe: [Receive handshake] Hi Tom! How are you doing?



Tom: [Insert Witty repartee]



Joe: [Chuckle] Have a good day!




Or a different rendition hereof.



This is great for atmosphere & personal interaction - but as we've grown it's started to become a bit superfluous / inefficient, with employees walking back and forth between offices, repeating greetings etc.



My employer has asked me to devise a plan which will allow us to maintain the benefits of the personal greeting though in a more efficient manner.








Possible Solution



I'm thinking about proposing a 5 minute meeting each morning in the conference room in which we will all have the opportunity to greet each other and get up to speed with the day.



Is this the optimal solution?







share|improve this question












closed as primarily opinion-based by Masked Man♦, Jane S♦, Jenny D, scaaahu, mhoran_psprep May 27 '15 at 10:13


Many good questions generate some degree of opinion based on expert experience, but answers to this question will tend to be almost entirely based on opinions, rather than facts, references, or specific expertise. If this question can be reworded to fit the rules in the help center, please edit the question.










  • 3




    Define inefficient. Does it take too much time? Do people come in one after another in the morning so people are constantly being disturbed while people are coming in? I wouldn't quite recommend to have everyone go to the conference room first just to greet each other. If you'd combine it with, say, breakfast and/or daily standup, then maybe yes.
    – Edwin Lambregts
    May 27 '15 at 8:50










  • People do come in one after another in the morning so it does result in constant disturbance to a certain degree.
    – anon
    May 27 '15 at 8:59










  • I make sure to say hello (once) to the receptionist and to the boss so that they know that I am in the office. Likewise, I make sure to say good bye (once) to the receptionist and the boss any time I am going out of the office. This way, there are at least two people in the office who know whether I am in or out. I say hello and good bye (once) to everyone I run into but if I don't run into them, I don't go out of my way to look for them.
    – Vietnhi Phuvan
    May 27 '15 at 10:30











  • I've actually been in an office where the greeting was "structured" in the way the OP is getting at. The way it was achieved was by mentioning it one time in the training material and then not making a big deal about it. I think the office culture plays a big part of how this sort of interaction will work. You can't "force" it to happen a certain way but maybe you can nudge it in the right direction the same way you can suggest "Good morning" as an official morning greeting when you're learning business English.
    – Brandin
    May 27 '15 at 12:06







  • 7




    The person who gave you this task clearly has too much time on their hands.
    – DJClayworth
    May 27 '15 at 14:40
















up vote
6
down vote

favorite












The Scenario



We're an small IT firm with 10 - 15 employees split into three different offices (A,B & C):



Office Layout



Each morning as staff members arrive, they make their way through these offices in order to greet each other (usually by handshake).



The conversation usually goes a bit like:




Tom: Hey Joe, top of the mornin' to ya! [Initiate handshake]



Joe: [Receive handshake] Hi Tom! How are you doing?



Tom: [Insert Witty repartee]



Joe: [Chuckle] Have a good day!




Or a different rendition hereof.



This is great for atmosphere & personal interaction - but as we've grown it's started to become a bit superfluous / inefficient, with employees walking back and forth between offices, repeating greetings etc.



My employer has asked me to devise a plan which will allow us to maintain the benefits of the personal greeting though in a more efficient manner.








Possible Solution



I'm thinking about proposing a 5 minute meeting each morning in the conference room in which we will all have the opportunity to greet each other and get up to speed with the day.



Is this the optimal solution?







share|improve this question












closed as primarily opinion-based by Masked Man♦, Jane S♦, Jenny D, scaaahu, mhoran_psprep May 27 '15 at 10:13


Many good questions generate some degree of opinion based on expert experience, but answers to this question will tend to be almost entirely based on opinions, rather than facts, references, or specific expertise. If this question can be reworded to fit the rules in the help center, please edit the question.










  • 3




    Define inefficient. Does it take too much time? Do people come in one after another in the morning so people are constantly being disturbed while people are coming in? I wouldn't quite recommend to have everyone go to the conference room first just to greet each other. If you'd combine it with, say, breakfast and/or daily standup, then maybe yes.
    – Edwin Lambregts
    May 27 '15 at 8:50










  • People do come in one after another in the morning so it does result in constant disturbance to a certain degree.
    – anon
    May 27 '15 at 8:59










  • I make sure to say hello (once) to the receptionist and to the boss so that they know that I am in the office. Likewise, I make sure to say good bye (once) to the receptionist and the boss any time I am going out of the office. This way, there are at least two people in the office who know whether I am in or out. I say hello and good bye (once) to everyone I run into but if I don't run into them, I don't go out of my way to look for them.
    – Vietnhi Phuvan
    May 27 '15 at 10:30











  • I've actually been in an office where the greeting was "structured" in the way the OP is getting at. The way it was achieved was by mentioning it one time in the training material and then not making a big deal about it. I think the office culture plays a big part of how this sort of interaction will work. You can't "force" it to happen a certain way but maybe you can nudge it in the right direction the same way you can suggest "Good morning" as an official morning greeting when you're learning business English.
    – Brandin
    May 27 '15 at 12:06







  • 7




    The person who gave you this task clearly has too much time on their hands.
    – DJClayworth
    May 27 '15 at 14:40












up vote
6
down vote

favorite









up vote
6
down vote

favorite











The Scenario



We're an small IT firm with 10 - 15 employees split into three different offices (A,B & C):



Office Layout



Each morning as staff members arrive, they make their way through these offices in order to greet each other (usually by handshake).



The conversation usually goes a bit like:




Tom: Hey Joe, top of the mornin' to ya! [Initiate handshake]



Joe: [Receive handshake] Hi Tom! How are you doing?



Tom: [Insert Witty repartee]



Joe: [Chuckle] Have a good day!




Or a different rendition hereof.



This is great for atmosphere & personal interaction - but as we've grown it's started to become a bit superfluous / inefficient, with employees walking back and forth between offices, repeating greetings etc.



My employer has asked me to devise a plan which will allow us to maintain the benefits of the personal greeting though in a more efficient manner.








Possible Solution



I'm thinking about proposing a 5 minute meeting each morning in the conference room in which we will all have the opportunity to greet each other and get up to speed with the day.



Is this the optimal solution?







share|improve this question












The Scenario



We're an small IT firm with 10 - 15 employees split into three different offices (A,B & C):



Office Layout



Each morning as staff members arrive, they make their way through these offices in order to greet each other (usually by handshake).



The conversation usually goes a bit like:




Tom: Hey Joe, top of the mornin' to ya! [Initiate handshake]



Joe: [Receive handshake] Hi Tom! How are you doing?



Tom: [Insert Witty repartee]



Joe: [Chuckle] Have a good day!




Or a different rendition hereof.



This is great for atmosphere & personal interaction - but as we've grown it's started to become a bit superfluous / inefficient, with employees walking back and forth between offices, repeating greetings etc.



My employer has asked me to devise a plan which will allow us to maintain the benefits of the personal greeting though in a more efficient manner.








Possible Solution



I'm thinking about proposing a 5 minute meeting each morning in the conference room in which we will all have the opportunity to greet each other and get up to speed with the day.



Is this the optimal solution?









share|improve this question











share|improve this question




share|improve this question










asked May 27 '15 at 8:36







anon











closed as primarily opinion-based by Masked Man♦, Jane S♦, Jenny D, scaaahu, mhoran_psprep May 27 '15 at 10:13


Many good questions generate some degree of opinion based on expert experience, but answers to this question will tend to be almost entirely based on opinions, rather than facts, references, or specific expertise. If this question can be reworded to fit the rules in the help center, please edit the question.






closed as primarily opinion-based by Masked Man♦, Jane S♦, Jenny D, scaaahu, mhoran_psprep May 27 '15 at 10:13


Many good questions generate some degree of opinion based on expert experience, but answers to this question will tend to be almost entirely based on opinions, rather than facts, references, or specific expertise. If this question can be reworded to fit the rules in the help center, please edit the question.









  • 3




    Define inefficient. Does it take too much time? Do people come in one after another in the morning so people are constantly being disturbed while people are coming in? I wouldn't quite recommend to have everyone go to the conference room first just to greet each other. If you'd combine it with, say, breakfast and/or daily standup, then maybe yes.
    – Edwin Lambregts
    May 27 '15 at 8:50










  • People do come in one after another in the morning so it does result in constant disturbance to a certain degree.
    – anon
    May 27 '15 at 8:59










  • I make sure to say hello (once) to the receptionist and to the boss so that they know that I am in the office. Likewise, I make sure to say good bye (once) to the receptionist and the boss any time I am going out of the office. This way, there are at least two people in the office who know whether I am in or out. I say hello and good bye (once) to everyone I run into but if I don't run into them, I don't go out of my way to look for them.
    – Vietnhi Phuvan
    May 27 '15 at 10:30











  • I've actually been in an office where the greeting was "structured" in the way the OP is getting at. The way it was achieved was by mentioning it one time in the training material and then not making a big deal about it. I think the office culture plays a big part of how this sort of interaction will work. You can't "force" it to happen a certain way but maybe you can nudge it in the right direction the same way you can suggest "Good morning" as an official morning greeting when you're learning business English.
    – Brandin
    May 27 '15 at 12:06







  • 7




    The person who gave you this task clearly has too much time on their hands.
    – DJClayworth
    May 27 '15 at 14:40












  • 3




    Define inefficient. Does it take too much time? Do people come in one after another in the morning so people are constantly being disturbed while people are coming in? I wouldn't quite recommend to have everyone go to the conference room first just to greet each other. If you'd combine it with, say, breakfast and/or daily standup, then maybe yes.
    – Edwin Lambregts
    May 27 '15 at 8:50










  • People do come in one after another in the morning so it does result in constant disturbance to a certain degree.
    – anon
    May 27 '15 at 8:59










  • I make sure to say hello (once) to the receptionist and to the boss so that they know that I am in the office. Likewise, I make sure to say good bye (once) to the receptionist and the boss any time I am going out of the office. This way, there are at least two people in the office who know whether I am in or out. I say hello and good bye (once) to everyone I run into but if I don't run into them, I don't go out of my way to look for them.
    – Vietnhi Phuvan
    May 27 '15 at 10:30











  • I've actually been in an office where the greeting was "structured" in the way the OP is getting at. The way it was achieved was by mentioning it one time in the training material and then not making a big deal about it. I think the office culture plays a big part of how this sort of interaction will work. You can't "force" it to happen a certain way but maybe you can nudge it in the right direction the same way you can suggest "Good morning" as an official morning greeting when you're learning business English.
    – Brandin
    May 27 '15 at 12:06







  • 7




    The person who gave you this task clearly has too much time on their hands.
    – DJClayworth
    May 27 '15 at 14:40







3




3




Define inefficient. Does it take too much time? Do people come in one after another in the morning so people are constantly being disturbed while people are coming in? I wouldn't quite recommend to have everyone go to the conference room first just to greet each other. If you'd combine it with, say, breakfast and/or daily standup, then maybe yes.
– Edwin Lambregts
May 27 '15 at 8:50




Define inefficient. Does it take too much time? Do people come in one after another in the morning so people are constantly being disturbed while people are coming in? I wouldn't quite recommend to have everyone go to the conference room first just to greet each other. If you'd combine it with, say, breakfast and/or daily standup, then maybe yes.
– Edwin Lambregts
May 27 '15 at 8:50












People do come in one after another in the morning so it does result in constant disturbance to a certain degree.
– anon
May 27 '15 at 8:59




People do come in one after another in the morning so it does result in constant disturbance to a certain degree.
– anon
May 27 '15 at 8:59












I make sure to say hello (once) to the receptionist and to the boss so that they know that I am in the office. Likewise, I make sure to say good bye (once) to the receptionist and the boss any time I am going out of the office. This way, there are at least two people in the office who know whether I am in or out. I say hello and good bye (once) to everyone I run into but if I don't run into them, I don't go out of my way to look for them.
– Vietnhi Phuvan
May 27 '15 at 10:30





I make sure to say hello (once) to the receptionist and to the boss so that they know that I am in the office. Likewise, I make sure to say good bye (once) to the receptionist and the boss any time I am going out of the office. This way, there are at least two people in the office who know whether I am in or out. I say hello and good bye (once) to everyone I run into but if I don't run into them, I don't go out of my way to look for them.
– Vietnhi Phuvan
May 27 '15 at 10:30













I've actually been in an office where the greeting was "structured" in the way the OP is getting at. The way it was achieved was by mentioning it one time in the training material and then not making a big deal about it. I think the office culture plays a big part of how this sort of interaction will work. You can't "force" it to happen a certain way but maybe you can nudge it in the right direction the same way you can suggest "Good morning" as an official morning greeting when you're learning business English.
– Brandin
May 27 '15 at 12:06





I've actually been in an office where the greeting was "structured" in the way the OP is getting at. The way it was achieved was by mentioning it one time in the training material and then not making a big deal about it. I think the office culture plays a big part of how this sort of interaction will work. You can't "force" it to happen a certain way but maybe you can nudge it in the right direction the same way you can suggest "Good morning" as an official morning greeting when you're learning business English.
– Brandin
May 27 '15 at 12:06





7




7




The person who gave you this task clearly has too much time on their hands.
– DJClayworth
May 27 '15 at 14:40




The person who gave you this task clearly has too much time on their hands.
– DJClayworth
May 27 '15 at 14:40










3 Answers
3






active

oldest

votes

















up vote
27
down vote



accepted










What you have now is typical for a small company. As you grow, you'll find that people spend less time seeking each other out to say hello, simply because it becomes boring and unnecessary - they'll tend to greet people as they come across them. I would encourage you and your boss to let this evolve naturally.



"5 minute greetings time" sounds a very bad idea because it ossifies normal social interaction into a ritual, which presumably comes with negative consequences for non-participation. Social interaction is by its very nature somewhat inefficient and it's the price you pay for being a friendly cooperative environment rather than a micromanaged one; it is well worth paying, though, because it creates an atmosphere much more conducive to collaboration. Your meeting also is liable to embarrass those who are (justifiably) late in, and break the flow of those who are in early and already working. And you can be pretty sure it won't stay as 5 minutes.






share|improve this answer



























    up vote
    4
    down vote













    As Julia says, enforced greetings is a very inefficient way to manage this, and it won't "scale".



    However, what you can do is combine the greetings with some other part of work - if you have daily meetings, then have them in the morning, so people can all congregate and chat before the meeting starts. If you have coffee and/or breakfast nibbles laid out, there's a reason to turn up and participate too.



    The purpose of the meeting is not to do greeting however, you allow social interaction to happen by itself, have the meeting for its own reasons. Even 1 or 2 a week might be sufficient to "oil the wheels" of your interactions, and let the other days just happen as they will.






    share|improve this answer



























      up vote
      2
      down vote













      I would suggest a short coffee break/meeting each morning. Event though your context is similar to my workplace we don't experience the same problem.



      Of course will the working culture of your country, social norms and company culture/policy determine what will work best but here is how we do it in my department: We are 8 people in 5 offices, with a common meeting room in the middle. As people arrive, they have a short conversation only if they intersect in the meeting room and if there is time. When entering an office, the person would say 'Hello/Good morning', and the others would reply. An hour after the normal arrival time everybody holds a 15 minutes coffe break together in the meeting room.



      It works fine, and there is no indication of dissatisfaction with this system. The coffee meeting makes the process more efficient, and the spontaneous conversations outside the break keep communication natural.






      share|improve this answer


























        3 Answers
        3






        active

        oldest

        votes








        3 Answers
        3






        active

        oldest

        votes









        active

        oldest

        votes






        active

        oldest

        votes








        up vote
        27
        down vote



        accepted










        What you have now is typical for a small company. As you grow, you'll find that people spend less time seeking each other out to say hello, simply because it becomes boring and unnecessary - they'll tend to greet people as they come across them. I would encourage you and your boss to let this evolve naturally.



        "5 minute greetings time" sounds a very bad idea because it ossifies normal social interaction into a ritual, which presumably comes with negative consequences for non-participation. Social interaction is by its very nature somewhat inefficient and it's the price you pay for being a friendly cooperative environment rather than a micromanaged one; it is well worth paying, though, because it creates an atmosphere much more conducive to collaboration. Your meeting also is liable to embarrass those who are (justifiably) late in, and break the flow of those who are in early and already working. And you can be pretty sure it won't stay as 5 minutes.






        share|improve this answer
























          up vote
          27
          down vote



          accepted










          What you have now is typical for a small company. As you grow, you'll find that people spend less time seeking each other out to say hello, simply because it becomes boring and unnecessary - they'll tend to greet people as they come across them. I would encourage you and your boss to let this evolve naturally.



          "5 minute greetings time" sounds a very bad idea because it ossifies normal social interaction into a ritual, which presumably comes with negative consequences for non-participation. Social interaction is by its very nature somewhat inefficient and it's the price you pay for being a friendly cooperative environment rather than a micromanaged one; it is well worth paying, though, because it creates an atmosphere much more conducive to collaboration. Your meeting also is liable to embarrass those who are (justifiably) late in, and break the flow of those who are in early and already working. And you can be pretty sure it won't stay as 5 minutes.






          share|improve this answer






















            up vote
            27
            down vote



            accepted







            up vote
            27
            down vote



            accepted






            What you have now is typical for a small company. As you grow, you'll find that people spend less time seeking each other out to say hello, simply because it becomes boring and unnecessary - they'll tend to greet people as they come across them. I would encourage you and your boss to let this evolve naturally.



            "5 minute greetings time" sounds a very bad idea because it ossifies normal social interaction into a ritual, which presumably comes with negative consequences for non-participation. Social interaction is by its very nature somewhat inefficient and it's the price you pay for being a friendly cooperative environment rather than a micromanaged one; it is well worth paying, though, because it creates an atmosphere much more conducive to collaboration. Your meeting also is liable to embarrass those who are (justifiably) late in, and break the flow of those who are in early and already working. And you can be pretty sure it won't stay as 5 minutes.






            share|improve this answer












            What you have now is typical for a small company. As you grow, you'll find that people spend less time seeking each other out to say hello, simply because it becomes boring and unnecessary - they'll tend to greet people as they come across them. I would encourage you and your boss to let this evolve naturally.



            "5 minute greetings time" sounds a very bad idea because it ossifies normal social interaction into a ritual, which presumably comes with negative consequences for non-participation. Social interaction is by its very nature somewhat inefficient and it's the price you pay for being a friendly cooperative environment rather than a micromanaged one; it is well worth paying, though, because it creates an atmosphere much more conducive to collaboration. Your meeting also is liable to embarrass those who are (justifiably) late in, and break the flow of those who are in early and already working. And you can be pretty sure it won't stay as 5 minutes.







            share|improve this answer












            share|improve this answer



            share|improve this answer










            answered May 27 '15 at 8:50









            Julia Hayward

            12k53438




            12k53438






















                up vote
                4
                down vote













                As Julia says, enforced greetings is a very inefficient way to manage this, and it won't "scale".



                However, what you can do is combine the greetings with some other part of work - if you have daily meetings, then have them in the morning, so people can all congregate and chat before the meeting starts. If you have coffee and/or breakfast nibbles laid out, there's a reason to turn up and participate too.



                The purpose of the meeting is not to do greeting however, you allow social interaction to happen by itself, have the meeting for its own reasons. Even 1 or 2 a week might be sufficient to "oil the wheels" of your interactions, and let the other days just happen as they will.






                share|improve this answer
























                  up vote
                  4
                  down vote













                  As Julia says, enforced greetings is a very inefficient way to manage this, and it won't "scale".



                  However, what you can do is combine the greetings with some other part of work - if you have daily meetings, then have them in the morning, so people can all congregate and chat before the meeting starts. If you have coffee and/or breakfast nibbles laid out, there's a reason to turn up and participate too.



                  The purpose of the meeting is not to do greeting however, you allow social interaction to happen by itself, have the meeting for its own reasons. Even 1 or 2 a week might be sufficient to "oil the wheels" of your interactions, and let the other days just happen as they will.






                  share|improve this answer






















                    up vote
                    4
                    down vote










                    up vote
                    4
                    down vote









                    As Julia says, enforced greetings is a very inefficient way to manage this, and it won't "scale".



                    However, what you can do is combine the greetings with some other part of work - if you have daily meetings, then have them in the morning, so people can all congregate and chat before the meeting starts. If you have coffee and/or breakfast nibbles laid out, there's a reason to turn up and participate too.



                    The purpose of the meeting is not to do greeting however, you allow social interaction to happen by itself, have the meeting for its own reasons. Even 1 or 2 a week might be sufficient to "oil the wheels" of your interactions, and let the other days just happen as they will.






                    share|improve this answer












                    As Julia says, enforced greetings is a very inefficient way to manage this, and it won't "scale".



                    However, what you can do is combine the greetings with some other part of work - if you have daily meetings, then have them in the morning, so people can all congregate and chat before the meeting starts. If you have coffee and/or breakfast nibbles laid out, there's a reason to turn up and participate too.



                    The purpose of the meeting is not to do greeting however, you allow social interaction to happen by itself, have the meeting for its own reasons. Even 1 or 2 a week might be sufficient to "oil the wheels" of your interactions, and let the other days just happen as they will.







                    share|improve this answer












                    share|improve this answer



                    share|improve this answer










                    answered May 27 '15 at 9:45









                    gbjbaanb

                    2,2261019




                    2,2261019




















                        up vote
                        2
                        down vote













                        I would suggest a short coffee break/meeting each morning. Event though your context is similar to my workplace we don't experience the same problem.



                        Of course will the working culture of your country, social norms and company culture/policy determine what will work best but here is how we do it in my department: We are 8 people in 5 offices, with a common meeting room in the middle. As people arrive, they have a short conversation only if they intersect in the meeting room and if there is time. When entering an office, the person would say 'Hello/Good morning', and the others would reply. An hour after the normal arrival time everybody holds a 15 minutes coffe break together in the meeting room.



                        It works fine, and there is no indication of dissatisfaction with this system. The coffee meeting makes the process more efficient, and the spontaneous conversations outside the break keep communication natural.






                        share|improve this answer
























                          up vote
                          2
                          down vote













                          I would suggest a short coffee break/meeting each morning. Event though your context is similar to my workplace we don't experience the same problem.



                          Of course will the working culture of your country, social norms and company culture/policy determine what will work best but here is how we do it in my department: We are 8 people in 5 offices, with a common meeting room in the middle. As people arrive, they have a short conversation only if they intersect in the meeting room and if there is time. When entering an office, the person would say 'Hello/Good morning', and the others would reply. An hour after the normal arrival time everybody holds a 15 minutes coffe break together in the meeting room.



                          It works fine, and there is no indication of dissatisfaction with this system. The coffee meeting makes the process more efficient, and the spontaneous conversations outside the break keep communication natural.






                          share|improve this answer






















                            up vote
                            2
                            down vote










                            up vote
                            2
                            down vote









                            I would suggest a short coffee break/meeting each morning. Event though your context is similar to my workplace we don't experience the same problem.



                            Of course will the working culture of your country, social norms and company culture/policy determine what will work best but here is how we do it in my department: We are 8 people in 5 offices, with a common meeting room in the middle. As people arrive, they have a short conversation only if they intersect in the meeting room and if there is time. When entering an office, the person would say 'Hello/Good morning', and the others would reply. An hour after the normal arrival time everybody holds a 15 minutes coffe break together in the meeting room.



                            It works fine, and there is no indication of dissatisfaction with this system. The coffee meeting makes the process more efficient, and the spontaneous conversations outside the break keep communication natural.






                            share|improve this answer












                            I would suggest a short coffee break/meeting each morning. Event though your context is similar to my workplace we don't experience the same problem.



                            Of course will the working culture of your country, social norms and company culture/policy determine what will work best but here is how we do it in my department: We are 8 people in 5 offices, with a common meeting room in the middle. As people arrive, they have a short conversation only if they intersect in the meeting room and if there is time. When entering an office, the person would say 'Hello/Good morning', and the others would reply. An hour after the normal arrival time everybody holds a 15 minutes coffe break together in the meeting room.



                            It works fine, and there is no indication of dissatisfaction with this system. The coffee meeting makes the process more efficient, and the spontaneous conversations outside the break keep communication natural.







                            share|improve this answer












                            share|improve this answer



                            share|improve this answer










                            answered May 27 '15 at 10:03









                            Ulf

                            211




                            211












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