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Client asks for SSN in Statement of Work and wants it sent signed via email
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In a Statement of Work from a client, there's a field for the Social Security Number or the Tax Identification Number in the Contractor details. The client wants this SoW sent back signed, over email, which is an insecure medium, so that that budget would be approved for the contract.
Is this request customary? What should a contractor do in this situation?
email contracting security
asked Mar 20 '15 at 22:18
Dan Dascalescu
14810
 |Â
show 3 more comments
up vote
2
down vote
favorite
In a Statement of Work from a client, there's a field for the Social Security Number or the Tax Identification Number in the Contractor details. The client wants this SoW sent back signed, over email, which is an insecure medium, so that that budget would be approved for the contract.
Is this request customary? What should a contractor do in this situation?
email contracting security
asked Mar 20 '15 at 22:18
Dan Dascalescu
14810
2
Encrypt the file, and provide the password by phone.
– keshlam
Mar 20 '15 at 22:20
1
Nope, the only time I've ever given out my SSN is on mandatory government tax forms like a W9 (for the United States). I wouldn't trust them to have the unencrypted email in their HR (or whatever) department once I provided the password either. A phone call asking why they need my SSN would be my next step.
– Andrew Bartel
Mar 20 '15 at 22:35
3
@AndrewBartel: they want the SSN so they can pay the contractor.
– Dan Dascalescu
Mar 20 '15 at 22:37
2
I have never seen an SoW require the SSN though. That is usually dealt with in a separate document.
– Laconic Droid
Mar 21 '15 at 1:13
2
Assuming this is the US, the standard practice is a particular form called a W9, I assumed they wanted it for something else since they didn't give you that. But if it's about taxes, on either end, they should be using that, I'm a little confused why they aren't.
– Andrew Bartel
Mar 22 '15 at 3:16
 |Â
show 3 more comments
up vote
2
down vote
favorite
up vote
2
down vote
favorite
In a Statement of Work from a client, there's a field for the Social Security Number or the Tax Identification Number in the Contractor details. The client wants this SoW sent back signed, over email, which is an insecure medium, so that that budget would be approved for the contract.
Is this request customary? What should a contractor do in this situation?
email contracting security
asked Mar 20 '15 at 22:18
Dan Dascalescu
14810
In a Statement of Work from a client, there's a field for the Social Security Number or the Tax Identification Number in the Contractor details. The client wants this SoW sent back signed, over email, which is an insecure medium, so that that budget would be approved for the contract.
Is this request customary? What should a contractor do in this situation?
email contracting security
asked Mar 20 '15 at 22:18
Dan Dascalescu
14810
asked Mar 20 '15 at 22:18
Dan Dascalescu
14810
asked Mar 20 '15 at 22:18
Dan Dascalescu
14810
asked Mar 20 '15 at 22:18
Dan Dascalescu
14810
14810
2
Encrypt the file, and provide the password by phone.
– keshlam
Mar 20 '15 at 22:20
1
Nope, the only time I've ever given out my SSN is on mandatory government tax forms like a W9 (for the United States). I wouldn't trust them to have the unencrypted email in their HR (or whatever) department once I provided the password either. A phone call asking why they need my SSN would be my next step.
– Andrew Bartel
Mar 20 '15 at 22:35
3
@AndrewBartel: they want the SSN so they can pay the contractor.
– Dan Dascalescu
Mar 20 '15 at 22:37
2
I have never seen an SoW require the SSN though. That is usually dealt with in a separate document.
– Laconic Droid
Mar 21 '15 at 1:13
2
Assuming this is the US, the standard practice is a particular form called a W9, I assumed they wanted it for something else since they didn't give you that. But if it's about taxes, on either end, they should be using that, I'm a little confused why they aren't.
– Andrew Bartel
Mar 22 '15 at 3:16
 |Â
show 3 more comments
2
Encrypt the file, and provide the password by phone.
– keshlam
Mar 20 '15 at 22:20
1
Nope, the only time I've ever given out my SSN is on mandatory government tax forms like a W9 (for the United States). I wouldn't trust them to have the unencrypted email in their HR (or whatever) department once I provided the password either. A phone call asking why they need my SSN would be my next step.
– Andrew Bartel
Mar 20 '15 at 22:35
3
@AndrewBartel: they want the SSN so they can pay the contractor.
– Dan Dascalescu
Mar 20 '15 at 22:37
2
I have never seen an SoW require the SSN though. That is usually dealt with in a separate document.
– Laconic Droid
Mar 21 '15 at 1:13
2
Assuming this is the US, the standard practice is a particular form called a W9, I assumed they wanted it for something else since they didn't give you that. But if it's about taxes, on either end, they should be using that, I'm a little confused why they aren't.
– Andrew Bartel
Mar 22 '15 at 3:16
2
2
Encrypt the file, and provide the password by phone.
– keshlam
Mar 20 '15 at 22:20
Encrypt the file, and provide the password by phone.
– keshlam
Mar 20 '15 at 22:20
1
1
Nope, the only time I've ever given out my SSN is on mandatory government tax forms like a W9 (for the United States). I wouldn't trust them to have the unencrypted email in their HR (or whatever) department once I provided the password either. A phone call asking why they need my SSN would be my next step.
– Andrew Bartel
Mar 20 '15 at 22:35
Nope, the only time I've ever given out my SSN is on mandatory government tax forms like a W9 (for the United States). I wouldn't trust them to have the unencrypted email in their HR (or whatever) department once I provided the password either. A phone call asking why they need my SSN would be my next step.
– Andrew Bartel
Mar 20 '15 at 22:35
3
3
@AndrewBartel: they want the SSN so they can pay the contractor.
– Dan Dascalescu
Mar 20 '15 at 22:37
@AndrewBartel: they want the SSN so they can pay the contractor.
– Dan Dascalescu
Mar 20 '15 at 22:37
2
2
I have never seen an SoW require the SSN though. That is usually dealt with in a separate document.
– Laconic Droid
Mar 21 '15 at 1:13
I have never seen an SoW require the SSN though. That is usually dealt with in a separate document.
– Laconic Droid
Mar 21 '15 at 1:13
2
2
Assuming this is the US, the standard practice is a particular form called a W9, I assumed they wanted it for something else since they didn't give you that. But if it's about taxes, on either end, they should be using that, I'm a little confused why they aren't.
– Andrew Bartel
Mar 22 '15 at 3:16
Assuming this is the US, the standard practice is a particular form called a W9, I assumed they wanted it for something else since they didn't give you that. But if it's about taxes, on either end, they should be using that, I'm a little confused why they aren't.
– Andrew Bartel
Mar 22 '15 at 3:16
 |Â
show 3 more comments
1 Answer
1
active
oldest
votes
up vote
8
down vote
accepted
Reply that you will submit a W9 form (by fax or regular mail) after the contract is signed.
If you are a company, you should also have a EIN/TIN which is not your SSN and you can supply that one, as those are difficult to use for identity theft purposes.
answered Mar 21 '15 at 12:35
Voxwoman
2,072513
1
Indeed, later I was asked to fill in a W9 anyway.
– Dan Dascalescu
Apr 2 '15 at 21:02
suggest improvements |Â
1 Answer
1
active
oldest
votes
1 Answer
1
active
oldest
votes
active
oldest
votes
active
oldest
votes
up vote
8
down vote
accepted
Reply that you will submit a W9 form (by fax or regular mail) after the contract is signed.
If you are a company, you should also have a EIN/TIN which is not your SSN and you can supply that one, as those are difficult to use for identity theft purposes.
answered Mar 21 '15 at 12:35
Voxwoman
2,072513
1
Indeed, later I was asked to fill in a W9 anyway.
– Dan Dascalescu
Apr 2 '15 at 21:02
suggest improvements |Â
up vote
8
down vote
accepted
Reply that you will submit a W9 form (by fax or regular mail) after the contract is signed.
If you are a company, you should also have a EIN/TIN which is not your SSN and you can supply that one, as those are difficult to use for identity theft purposes.
answered Mar 21 '15 at 12:35
Voxwoman
2,072513
1
Indeed, later I was asked to fill in a W9 anyway.
– Dan Dascalescu
Apr 2 '15 at 21:02
suggest improvements |Â
up vote
8
down vote
accepted
up vote
8
down vote
accepted
Reply that you will submit a W9 form (by fax or regular mail) after the contract is signed.
If you are a company, you should also have a EIN/TIN which is not your SSN and you can supply that one, as those are difficult to use for identity theft purposes.
answered Mar 21 '15 at 12:35
Voxwoman
2,072513
Reply that you will submit a W9 form (by fax or regular mail) after the contract is signed.
If you are a company, you should also have a EIN/TIN which is not your SSN and you can supply that one, as those are difficult to use for identity theft purposes.
answered Mar 21 '15 at 12:35
Voxwoman
2,072513
answered Mar 21 '15 at 12:35
Voxwoman
2,072513
answered Mar 21 '15 at 12:35
Voxwoman
2,072513
answered Mar 21 '15 at 12:35
Voxwoman
2,072513
2,072513
1
Indeed, later I was asked to fill in a W9 anyway.
– Dan Dascalescu
Apr 2 '15 at 21:02
suggest improvements |Â
1
Indeed, later I was asked to fill in a W9 anyway.
– Dan Dascalescu
Apr 2 '15 at 21:02
1
1
Indeed, later I was asked to fill in a W9 anyway.
– Dan Dascalescu
Apr 2 '15 at 21:02
Indeed, later I was asked to fill in a W9 anyway.
– Dan Dascalescu
Apr 2 '15 at 21:02
suggest improvements |Â
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2
Encrypt the file, and provide the password by phone.
– keshlam
Mar 20 '15 at 22:20
1
Nope, the only time I've ever given out my SSN is on mandatory government tax forms like a W9 (for the United States). I wouldn't trust them to have the unencrypted email in their HR (or whatever) department once I provided the password either. A phone call asking why they need my SSN would be my next step.
– Andrew Bartel
Mar 20 '15 at 22:35
3
@AndrewBartel: they want the SSN so they can pay the contractor.
– Dan Dascalescu
Mar 20 '15 at 22:37
2
I have never seen an SoW require the SSN though. That is usually dealt with in a separate document.
– Laconic Droid
Mar 21 '15 at 1:13
2
Assuming this is the US, the standard practice is a particular form called a W9, I assumed they wanted it for something else since they didn't give you that. But if it's about taxes, on either end, they should be using that, I'm a little confused why they aren't.
– Andrew Bartel
Mar 22 '15 at 3:16